Posted 2 months ago
Senior Executive Assistant
@ Chartwell
Mississauga, Ontario
Overview
Chartwell is hiring a Senior Executive Assistant to support the Chief Investment Officer, Chief Legal Officer and Chief Financial Officer. The role manages executive calendars, prepares meeting and briefing materials, coordinates confidential corporate documents and arranges travel and expenses. It is a full-time position that requires flexibility outside regular business hours during peak executive, Board, financial, legal or governance periods.
Responsibilities:
- Manage executive calendars, meetings and follow-ups
- Prepare agendas, minutes, briefing materials and reports
- Coordinate confidential legal, finance and governance documents
- Arrange travel, events, expenses and invoices
- Support special projects and process improvements
Requirements summary:
- At least 7 years of administrative experience, 5 supporting senior executives
- College diploma, university degree or equivalent experience
- Advanced Microsoft Office skills
- Discretion and strong judgement with sensitive information
- Comfort with AI tools including Microsoft 365 Copilot
Tools & skills
Source and dates
Employer career site / ATS feed · oraclecloud
- Employer posting date
- 2026-09-22
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-10-09
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 7+ years |
| Hours per week | 40 (estimated) |
| Schedule | evening |
| Travel | air: minimal · ground: minimal |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | criminal record, vulnerable sector |
| Encouraged to apply | People with disabilities |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | Business, Office administration, Legal administration, Finance |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Chartwell
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Making People's Lives Better
Full company description
At Chartwell Retirement Residences, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities. Chez Chartwell résidences pour retraités, nous sommes dédiés au MIEUX-ÊTRE de nos résidents, de leurs proches et de nos employés. Rejoignez une équipe exceptionnelle et diversifiée de gens inspirants, qui ont à cœur d’offrir des expériences personnalisées, fondées sur des relations chaleureuses et humaines, à tous ceux et celles qui vivent et travaillent dans nos résidences.
- LinkedIn followers
- 46,907
- People associated on LinkedIn
- 4,395
- Reported office locations
- 7070 Derrycrest Dr, Mississauga, Ontario L5W 0G5, CA
- Business categories
- Health Care
- Elder Care
- Nursing and Residential Care
- Other recorded names
- Chartwell
- Chartwell Career Site English
- Chartwell Retirement Residences
- Profile identifies a recruitment agency
- No
- Reported total investment
- 568,322,903
Currency and observation date were not supplied; this is not a current valuation or a funding round.
At Chartwell Retirement Residences, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities. Chez Chartwell résidences pour…
| Field | Value |
|---|---|
| Industry | Hospitals and Health Care |
| Company size | 10,001+ employees |
| Headquarters | Mississauga, Ontario |
| Organization type | Public Company |
| Open jobs on Jobsy | 726 |
| View page |
The Opportunity
Reporting to the Chief Investment Officer / Chief Legal Officer and Chief Financial Officer, this role provides confidential, proactive support by managing schedules, meetings, communications, documents, travel, expenses, and sensitive information.
What You’ll Do
- Manage complex executive calendars, priorities, meetings, and follow-ups.
- Prepare agendas, minutes, briefing materials, presentations, reports, and correspondence.
- Coordinate confidential legal, finance, governance, and corporate documents through review, approval, signature, filing, and distribution.
- Arrange travel, offsites, events, expenses, invoices, and related logistics while liaising with internal and external stakeholders.
Identify, learn and apply new and emerging technology tools to improve how work is delivered
Support special projects, process improvements, confidential initiatives, and other executive assigned duties
What You’ll Bring
- At least 7 years of progressive administrative experience, including 5 years supporting senior executives or C-suite leaders.
- College diploma, university degree, or equivalent experience in business, office administration, legal administration, finance, or a related field.
- Advanced Microsoft Office skills, especially Outlook, Word, Excel, and PowerPoint; document comparison and presentation experience are assets.
- Highly organized, discreet, adaptable, and detail-oriented, with strong judgement, communication, initiative, and follow-through.
- Ability to manage competing priorities independently and handle sensitive legal, financial, governance, personnel, and strategic information.
- Comfortable using AI and digital tools, including Microsoft 365 Copilot, to support daily work and improve processes.
What We Offer
- Competitive compensation and benefits
- Opportunities for leadership development and career growth
- A safe, inclusive workplace where you’re supported and appreciated
- A warm, welcoming culture inspired by our vision of making people’s lives better, driven by our mission to create happy, healthy, and meaningful lives for our residents
- Criminal Reference Check and Vulnerable Sector Screening required. Flexibility to work outside regular business hours during peak executive, Board, financial, legal, or governance periods.
Additional Requirements
- Criminal Reference Check and Vulnerable Sector Screening required. Flexibility to work outside regular business hours during peak executive, Board, financial, legal, or governance periods.
At Chartwell, we’re all about Making People’s Lives BETTER: the lives of our residents and their families, and the lives of our employees. Join an exceptional group of diverse, inspiring, and caring people who are empowered to provide personalized, human experiences for our residents and staff through the connections they make every day within our communities.
Chartwell’s commitment to diversity and inclusivity is a commitment to hiring people whose skills and abilities contribute the most to the success of the organization and who reflect the communities in which we live and work. We are an equal opportunity employer and welcome applications from a wide range of qualified candidates, including people with disabilities. If you have questions or require assistance with the application process, please email [email protected] or call 1-888-663-6448.
Chartwell may use artificial intelligence to assist in screening and assessing applicants for this position.
We thank all applicants for their interest, however, only those selected for further consideration will be contacted.
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