Senior Information Management Specialist

We are seeking an experienced Senior Information Management Specialist to lead information governance, records modernization, and content management strategies for enterprise digital initiatives. In this role, you will provide expert advice on the full information lifecycle for both structured and unstructured data assets. Working closely with business analysts, architects, and technical teams, you will establish information management frameworks, design functional classification schemes, develop metadata structures, conduct privacy/security assessments, and guide the digitization and migration of legacy repositories.

Location: Toronto, ON (Fully Onsite – 5 days/week required)

Duration: 11-month contract.

Advantages
Strategic Governance Scope: Direct end-to-end information architecture and records retention strategies across large-scale repositories.

Repository Modernization Leadership: Drive hands-on digitization, legacy migration, and content management transformations.

Enterprise-Wide Collaboration: Partner directly with business architects, database administrators, and executive leads to align governance frameworks.

Dedicated Onsite Synergy: Work alongside senior IT and business leaders in a focused 5-day onsite workspace.

Responsibilities
Information Governance & Lifecycle Strategy: Establish and enforce information management best practices, records retention schedules, disposition rules, and governance frameworks across structured and unstructured data repositories.

Information Architecture & Taxonomy Design: Develop business and records classification schemes using functional classification, taxonomies, metadata models, and controlled vocabularies.

Digitization & Repository Modernization: Oversee and support the digitization, migration, cleanup, and modernization of legacy physical and digital records into Enterprise Content Management (ECM) solutions.

Document Management Protocols: Author comprehensive document management guidelines, naming conventions, version control protocols, business rules, and labeling standards.

Compliance, Privacy & Security: Assess information security and privacy requirements, evaluate data protection risks, and support the development of Privacy Impact Assessments (PIAs) in compliance with privacy and accessibility regulations.

Needs Assessment & Business Analysis: Conduct business analyses and information inventories to identify records management gaps, assess maturity, and establish organizational information management priorities.

Stakeholder Engagement & Training: Facilitate workshops and interviews with subject matter experts, author guidance materials, and deliver information governance training programs across technical and non-technical teams.

Qualifications
Information Architecture & Taxonomy: Demonstrated expertise in information architecture, metadata management, taxonomy development, classification structures, and content management practices (Strictly Required).

Digitization & Legacy Migration: Proven experience supporting the digitization, migration, cleanup, and modernization of legacy records, documents, and repositories (Strictly Required).

Information Lifecycle & Governance: Deep knowledge of information lifecycle management, records retention, disposition practices, and information governance frameworks (Strictly Required).

Framework Development: Hands-on experience developing functional classification schemes, metadata models, naming conventions, and document management protocols (Strictly Required).

Privacy & Compliance Alignment: Practical knowledge of privacy impact assessments (PIAs), information security classification, and accessibility standards (e.g., AODA).

Enterprise Content Management (ECM): Demonstrated experience working with enterprise content management, electronic document and records management systems (EDRMS), or case management platforms.

Summary
If you're interested in the "Senior Information Management Specialist" role based in Toronto, we encourage you to apply online at www.randstad.ca.
Only qualified candidates will be contacted for the next steps. We look forward to hearing from you!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.