Senior Leasing Officer

JOB POSTING

Tk’emlúps te Secwépemc (TteS) is a fast-growing vibrant organization committed to the development and progress of its Band Members and Community. As such, the TteS invites applications from qualified, highly motivated and dynamic individuals to fill the following position.

POSITION TITLE: Senior Leasing Officer

DEPARTMENT: Lands, Leasing, & Tax

SUPERVISOR: Manager, Lands and Leasing

TERMS: Full-time, Permanent

REFERENCE #: 2026-133

Purpose of Position:

The purpose of this position is to plan, manage, draft, administer, execute and monitor Leases considering the various by-laws, laws, guidelines, master plans, designations, land use plans, policies and procedures while negotiating terms and conditions of the agreements. Additionally, this position supports and assists in overseeing the day-to-day operations of the Department.

Duties and Responsibilities:

1. Maintains current knowledge plan, manage, draft, administer the execution and monitoring of Land transactions considering the various Acts, regulations, by-laws, laws, guidelines, master plans, designations, land use plans, policies and procedures while negotiating terms and conditions of the agreements. (70%)

• ensures Lands, Leasing, Environmental staff maintain historical and current knowledge; coach and support staff to perform duties and carry out responsibilities in accordance with S.53/60 Delegation of Authority
• Assists with administration of by-laws, laws, guidelines, master plans, designations, land use plans, policies and procedures, ensuring the development, and implementation of all established policies and procedures while negotiating terms and conditions of the agreement focusing on but not limited to Section 53 of the Indian Act.
• Researches, reviews, drafts, processes, and registers documents as approved by Chief and Council, specializing in, but not limited to, the development and execution of Band Leases.
• Assists outside appraisers with rent reviews including various documentation and communications.
• Conducts encumbrance checks.
• Updates computerized systems, spreadsheets of registered documents and where authorized distributes to designated staff, TteS departments, outside agencies of any significant information, as necessary
• Conducts monitoring and compliance through desk audits, account searches and on-site visits where necessary proceed to default letters, and follow ups with the Lessee’s, Sublessee’s, Permittee’s.Fulfils the TteS fiduciary obligations, conducting research and recommending needed changes to policy and bylaws.
• Provides information, action or consent to complete transactions for Members and Council.
• Maintains current working knowledge of the various Acts, jurisprudence, environmental and other relevant regulations to legislation.
• Mediates, assesses and drafts land transaction documents in accordance with departmental policies, procedures and documentation requirements.
• Monitors and interprets land survey plans, ensures accuracy and compliance with By-laws and where required requests re-processing of incorrect documents.
• Drafts various legal documents and correspondence using precedents, prepares draft reports, briefing notes and docket responses for Minister, Chief and Council and Management.
• Communicates with all team members to ensure efficiencies and effectiveness within the department.
• Performs all duties and responsibilities in accordance with the TteS policies, standards, and procedures.
• Attends and participates in various meetings.
• Maintains confidentiality on all matters relating to the affairs of TteS.

1. 25% Supports and Assists with overseeing the day-to-day operations within the LLT Department.

• Supervises, communicates, coordinates, monitors, and assigns routine or new tasks and activities focusing on and not limited to Lands, Leasing and Environmental staff.
• Occasionally instructs and coaches summer students.
• Ensures LLTD staff completes mandatory TteS training and identifies required or useful training focusing on and not limited to the Lands, Leasing and Environmental staff.
• Prepares with direction of the LLTD Managers the weekly/monthly/annual time schedules for the full time and relief staff ensuring day to day operation and special projects and workshops continue.
• Assists the LLTD Managers with performance management as necessary.
• Notifies the LLTD Managers on personnel matters as required.
• Occasionally assists with hiring process of the LLTD staff
• Communicates with Lands & Leasing Manager to obtain direction and discuss administrative and budgetary concerns.

1. 5% Other related duties as necessary.

Financial Responsibility:

This position does not have budget responsibility, however, may be required to assist with planning annual budget.

Supervision or Training Duties:

This position assists with the supervision of LLTD staff and may instruct and coach summer students.

Professional Certification, Education and Experience:

• Must have either First Nation Applied Land Management Program Certificate, or Professional Indigenous Lands Management Certificate, or Lands Management Training Program Certificate.
• A diploma in Business Administration, Law, or related discipline or education in a related field.
• Must have 3-5 years work experience in a similar work field including real estate, surveying, First Nation Land Studies
• 3-5 years work experience in Staff Supervision
• Experience in FN lands, environment, law, and contract management.
• Experience/training in keyboarding, word processing, spreadsheet, the Internet, databases, Indian Land Registry System, Google Earth, ERips and other related computer applications
• Preferred Paralegal expertise in Native Property Law and Legislation.
• Prefer experience in computerized record keeping.
• Must have a current valid Class 5, BC driver’s license.

Skills and Abilities:

• Excellent planning and organizing skills.
• Must display a positive attitude and have service orientation skills
• Must be self-motivated have strong work ethic and able to work under pressure
• Must have the ability to create and ensure a cohesive team that displays lateral kindness.,
• Must have excellent record keeping skills and the ability to verify, research and collect data to update files and prepare reports and other documents.
• Exceptional interpersonal and written communication skills with ability to use tact and diplomacy.
• Strong knowledge of FN Lands, Leasing and Environment management, related laws, Bylaws, Acts, regulations.
• Ability to create rapport with stakeholders.
• Ability to take initiative, with proven ability to set priorities and meet deadlines.
• Must have strong supervisory skills, as well as problem solving skills.
• Ability to work in multi-cultural settings and interest in learning about TteS Language, Culture and History
• Flexible, committed and enthusiastic.

Benefits:

• Extended health, dental, and vision
• 7.6% Registered Pension Plan (RPP) matching and Life insurance

HOURS OF WORK: Normal Day shifts – 7 hours. Non-normal shifts may be required.

PAY GRADE: Starting at $35.87 – $41.50 per hour depending on education & experience.