Staffing Operations Coordinator (VMS), Public Sector

About the Role

We run a tight operation supporting a demanding public sector client base, and we need someone who can own VMS submissions, compliance, and staffing operations end-to-end. This is not a role for someone who needs hand-holding or works best when things are slow.

You’ll keep vendor portal submissions accurate and on time, consultants compliant and onboarded, bids on track, invoices out the door, and our recruitment pipeline moving. When things get busy, and they do, you stay calm, stay organized, and figure it out.

If you’ve worked in a similar environment, you’ll recognize immediately what this role involves.

What You’ll Be Doing

• Submitting and managing consultant profiles, rate approvals, and requisition responses through client vendor management systems
• Managing compliance documentation with zero tolerance for gaps or delays
• Coordinating recruitment end-to-end: posting, screening, scheduling, references, onboarding
• Supporting proposal and bid submissions under tight deadlines
• Preparing, submitting, and tracking client invoices and purchase orders
• Keeping records and correspondence organized, current, and audit-ready at all times

What This Role Requires

• Minimum 3 years in a staffing operations, coordination, or administrative role within staffing, consulting, or professional services (not negotiable)
• Hands-on experience submitting candidates and managing requisitions in enterprise VMS platforms used by public sector clients
• Working knowledge of VMS submission rules: rate caps, deadlines, required documentation, and compliance checks
• Direct experience with government procurement, compliance documentation, or regulated environments
• Demonstrated ability to manage competing deadlines without dropping the ball
• Exceptionally high attention to detail, since errors in this role have real consequences
• Professional, polished written and verbal communication
• Eligibility for a Government of Canada security clearance (Reliability Status minimum), including the ability to provide a complete and verifiable background and residency history for the required period
• Intermediate or higher proficiency in Microsoft Office, particularly Excel and Word

Assets

• Active Government of Canada Secret clearance, or clear eligibility to obtain one
• Experience supporting security screening for consultants

This role is not a fit if you:

• Need frequent check-ins to stay on track
• Have only worked in general office, reception, or executive assistant roles
• Have never worked inside a vendor management portal
• Are not comfortable with government compliance or security screening processes

Skills tags:Vendor Management Systems, VMS, Staffing Operations, Government Contracting, Compliance, Invoicing, Requisition Management