Posted 23 days ago
Tender Coordinator
@ Pinchin Canada
Mississauga, ON · Calgary, AB · Saint John, NB · Richmond, BC · Kelowna, BC +2
Overview
Pinchin Canada is hiring a Tender Coordinator for its Proposals group, reporting to the Proposal Manager, on a full-time remote basis from any Pinchin office in Canada. The role monitors procurement portals, tracks bid deadlines and maintains proposal resources and pipeline reports. The posted salary range is CAD $50,000 to $60,000 per year.
Pay:
$50,000–$60,000 a year
Responsibilities:
- Monitor procurement portals for relevant opportunities
- Screen and distribute opportunities to service leaders
- Maintain bid logs, deadlines and dashboards
- Support proposal development and document repositories
- Prepare pipeline and win/loss reports
Requirements summary:
- Post-secondary education in business, marketing, communications or administration
- Experience with proposals, bids or tenders is an asset
- Familiarity with RFPs, RFQs, EOIs and bid/no-bid processes
- Strong organization and attention to detail
- Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
Tools & skills
Source and dates
Employer career site / ATS feed · ultipro
- Employer posting date
- 2026-10-14
- First seen by our source
- 2026-10-14
- Source record updated
- 2026-10-21
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Business development |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | criminal record |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | Business, Marketing, Communications, Administration |
| Perks mentioned | Generous paid time off, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Pinchin Canada
| Field | Value |
|---|---|
| Open jobs on Jobsy | 80 |
Tender Coordinator
Proposals Group
Remote - Any Pinchin office location in Canada
Annual Salary Range: CAD $50,000 - $60,000
Organized, detail-oriented, and great at keeping things on track? Join Pinchin as a Tender Coordinator and play an important role in supporting our pipeline of new business opportunities.
Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.
At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.
Pinchin is seeking a Tender Coordinator to join our Proposals team in Canada, reporting to the Proposal Manager.
Role Overview
As a Tender Coordinator, you’ll play an important role in keeping our proposal process organized, responsive, and moving forward. You’ll help identify new opportunities, coordinate tender information, track key deadlines, and maintain the resources our Proposal Group relies on. Your work will help create a strong foundation for the team to focus on developing high-quality, competitive submissions.
Your Role and Action
- Monitor public and private procurement portals to identify relevant opportunities aligned with service lines, regions, and business priorities.
- Review, screen, categorize, and distribute opportunities to appropriate service leaders and stakeholders, highlighting priority and time-sensitive pursuits.
- Coordinate and track bid/no-bid decisions, follow up with stakeholders, and escalate opportunities requiring timely action.
- Maintain bid logs, opportunity records, and dashboards, tracking key deadlines, addenda, mandatory meetings, and submission requirements.
- Support proposal development by creating proposal shells, compliance checklists, standardized response frameworks, and corporate documentation packages.
- Maintain and organize proposal resources, including resumes, project profiles, staff biographies, certifications, corporate information, and supporting materials.
- Support proposal teams with document retrieval, content uploads, repository maintenance, archiving, and resume-site management.
- Manage procurement portal accounts and support related administrative requirements, including account maintenance and associated tracking.
- Gather and maintain procurement and proposal activity data, including pursuits, wins, losses, and hit rates, and prepare pipeline and activity reports for management and business development teams.
What You’ll Bring to Pinchin
The ideal candidate brings a thoughtful and organized approach to their work, communicates effectively across teams, and demonstrates strong attention to detail while managing competing priorities.
- Post-secondary education in Business, Marketing, Communications, Administration, or a related field.
- Experience supporting proposals, bids, tenders, procurement, or a similar coordination function is an asset.
- Familiarity with RFPs, RFQs, EOIs, bid/no-bid processes, and procurement terminology.
- Strong organizational skills with the ability to manage multiple priorities and competing deadlines.
- Excellent attention to detail, with strong proofreading and document management skills.
- A proactive approach to follow-up, particularly around time-sensitive requirements and deadlines.
- Proactive and dependable, with the ability to follow up, identify time-sensitive requirements, and keep activities moving forward.
- Strong proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
For Current Employees
Current employees are encouraged to speak with their HR Advisor for information on the application process.
Compensation and Assessment
Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.
As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.
What makes Pinchin different?
We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.
Employees enjoy mentoring and career development programs, a flexible workplace that supports work life balance, paid personal days, minimum of three weeks of vacation to start, reimbursement for professional memberships, environmental and community involvement opportunities, a wellness spending account, social activities, team events, corporate hotel rates, and more.
Explore our offerings: Pinchin Benefits
Additional Information
- Some positions may involve online testing during the recruitment process.
- Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
- No agency phone calls please.
- We thank all applicants for their interest. Only those selected for an interview will be contacted.
We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.
We make buildings and environments better.
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