Unit Clerk (Casual) - Western Hospital & Community Hospital - 175186

Casual Unit Clerk

Health PEI

Location – Western Hospital, Alberton &

Community Hospital, O’Leary

(To Create a Casual List (CUPE Local 1051))

Health PEI values the different ideas, perspectives and backgrounds that a diverse, equitable and inclusive work-place culture can bring. Not only does this help us deliver better outcomes, more innovation, but it also creates a safer space for our patients when our employees are more reflective of the communities we serve. It is important for us to create an environment where our employees are comfortable bringing their authentic selves to work and challenging the status quo to make Health PEI a better more inclusive employer and healthcare system. We recognize we have more work to do but finding intentional ways to grow our understanding and support of those who have faced barriers due to accessibility, ethnicity, ancestry, gender identity, age, sexual orientation, language or other grounds is a key priority for us. We encourage underrepresented groups to join our team, be yourself, and help us achieve our vision for an inclusive workplace and healthcare system.

The Unit Clerk provides the main reception and clerical support to the hospital unit. The Unit Clerk prepares, maintains and organizes patient and other records, provides clerical assistance to unit Staff and Nurse Manager. The Unit Clerk conveys information and materials to other hospital departments related to the activities of the unit. The Unit Clerk works closely with the nursing staff to communicate and organize patient information throughout admission, transfer and discharge.

Duties will include, but are not limited, to:

• recording basic patient information on medical records and other related forms including specimen labels and requisitions;
• gathering, assembling and maintaining required forms and reports in patient charts;
• organizing and readying patient charts and information in advance of team rounds, audits, quality assurance checks etc.;
• completing and routing requisitions for various clinical services as well as to other departments for services required by the unit/department;
• transcribing appropriate patient information into the Clinical Information System (CIS) according to their unit/department process;
• communicating information to appropriated services concerning admissions, discharges and confirming ordered diet changes with Nutrition services department according to Unit/Department process;
• gathering and recording information on forms required by government agencies and other treatment centres as necessary for administrative purposes;
• gathering and assembling patient medical record upon patient admission, transfer or discharge working with Health records department;
• receiving and relaying messages for patients and staff including paging nursing, allied health and medical staff;
• receiving, directing and providing information of a general, non-medical nature to visitors and telephone callers;
• performing clerical functions such as timekeeping, staffing, minute taking, computer data entry, auditing activities, creating spreadsheets, filing of unit records (ie. Audits) and filing for unit/department or Nurse Manager as required;
• providing unit welcome and orientation through distribution of unit brochures, accompanying newly admitted patients to their rooms and advising patients and families of admission and discharge times as well as any special arrangements where applicable;
• arranging, scheduling and back entering appointments for patient services in other departments, specialist referrals, ambulatory or clinic services and physician treatments/exams;
• arranging transportation required for patient transport and transfer as needed and communicating information to receiving institutions and patient transport services concerning patient transfers as directed by the responsible Registered Nurse;
• completing purchase orders and require a quote from vendors;
• assisting with stocking and inventory of supplies;
• assisting in the general organization of the nursing station, personal work area and storage area;
• assisting with the orientation and training of new staff;
• adhering to safe work practices, following Infection Control, Occupational Health and Safety guidelines and applicable safety codes;
• performing other related duties as required

Minimum Qualifications:

• successful completion of grade 12 supplemented by Health Unit Coordinating Certificate or equivalent (including charting administration, medical terminology, computer essentials and document management);
• must have computer training and experience with relevant software programs (including word processing, spread sheets, payroll systems and scheduling software);
• typing speed of 40 words per minute is required.
• Good communication skills;
• Successful applicant must have a good previous work and attendance record.

Casual employment lists are used to meet staffing needs arising from vacation, sick, and other short-term leaves and will be dependent on the needs of the employer. Please ensure your application clearly demonstrates how you meet the noted qualifications, as applicants will be screened based on the information provided. Applications will be kept on file for one year. We would like to thank all applicants for their interest; however, only those selected for an interview will be contacted.

Salary Range: $36.28 per hour

Bi-Weekly Hours: Casual, On Demand / Days, Evenings, and Weekends / 7.50-Hour Shifts.

Casual employees are called on short notice to relieve staff that are on leave

and unavailable to work. The number of shifts may vary depending on the

worksite. The work for this position will be on-call basis only.

Posting ID: 175186-1026WHCO

Closing Date: Monday, November 23, 2026 at 4:00pm

Where possible, submitting an electronic resume or job application is preferred. Otherwise, applications may be submitted by mail to the PEI Public Service Commission at either P.O. Box 2000, Charlottetown, PE C1A 7N8, or c/o ACCESS PEI/ACCÈS Î.-P.-É., 120 Heather Moyse Drive, Summerside, PE C1N 5L2. Applications may also be sent by fax to (902) 368-4383 or (902) 888-8083. As receipt of faxed applications cannot be guaranteed, applicants are encouraged to confirm receipt by telephone or in person prior to the closing date. Please ensure the appropriate Job Posting ID number is included on all application materials. Applications may be submitted online, and application forms may be obtained at www.jobspei.ca, any ACCESS PEI/ACCÈS Î.-P.-É. location, PEI Government office, Regional Services Centre, or by telephone at (902) 368-4080 or (902) 888-8013.