Accounts Payable Clerk (PR-CP68-009) - Corporate Office

About The Role:

With a passion for service toward residents, tenants, suppliers, team members, and colleagues, the Accounts Payable Clerk performs accurate and timely accounts payable functions. The position receives and validates supplier invoices, maintains complete supporting documentation, processes invoices in Workday, applies supported coding and tax treatment, monitors approvals, supports payment settlement, responds to supplier inquiries, and maintains an audit-ready record.

What You Will Do:

SUMMARY

With a passion for service toward residents, tenants, suppliers, team members, and colleagues, the Accounts Payable Clerk performs accurate and timely accounts payable functions. The position receives and validates supplier invoices, maintains complete supporting documentation, processes invoices in Workday, applies supported coding and tax treatment, monitors approvals, supports payment settlement, responds to supplier inquiries, and maintains an audit-ready record.

Essential duties, responsibilities, and performance measures

1. Invoice Processing & Coding – Review and process supplier invoices in Workday, ensuring accurate company, cost centre, spend category, project, and fund coding.

2. Approval & Exception Management – Follow up on approvals and resolve coding, pricing, or documentation discrepancies with budget owners and departments.

3. Payment Processing – Support scheduled EFT and cheque payment runs in accordance with payment terms and cash flow requirements.

4. Vendor Management – Respond to vendor inquiries, maintain vendor records, and support vendor onboarding activities.

5. Reconciliations & Month-End Support – Reconcile vendor statements, AP accounts, and assigned balance sheet accounts to support a timely month-end close and prepare accurate journal entries.

6. Accruals & Prepaids – Prepare and maintain schedules for accruals, prepaid expenses, and other month-end adjustments.

7. Policy Compliance & Audit Support – Ensure transactions comply with Bethany's accounting and capitalization policies and provide audit support through reconciliations and working papers.

8. Process Improvement – Identify opportunities to strengthen controls, improve coding accuracy, and enhance AP processes and efficiencies.

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9. Teamwork - Cares for and actively participates and assists other employees to achieve and maintain a responsible atmosphere of resident centered care.

Performance Measures include:

a. Review draft, in-progress, approved-unpaid, on-hold, failed, and returned invoices by company and due date.

b. Follow up on outstanding approvals and identify potential accrual, deferral, cut-off, duplicate, credit, or supplier-statement issues.

c. Participate in process updates, training, documentation improvements, and knowledge sharing.

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d. Use current Bethany Connect guidance and Workday configuration as the authoritative operational source.

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Qualifications

Education

a. Office Administration Certificate/ Accounting Diploma or equivalent.

Experience

a. Minimum of 2 years of accounts payable, invoice-processing, and bookkeeping experience preferred.

b. Experience using an enterprise financial system is preferred; Workday experience is an asset.

Additional Skills

a. Able to work effectively in a physically and mentally demanding environment.

b. Excellent interpersonal skills, and strong verbal and written communication skills

c. Experience and a good working knowledge of Microsoft Office

Position Information:

Location:

Calgary, Alberta

Site:

Corporate office

Site Address:

100 2915 26 Avenue SE Calgary, AB T2B 2W6

Classification:

Accounts Payable Clerk (PR-CP68-009) - Corporate Office

FTE:

1.00

Non- Union/Union:

Department/Unit:

Finance - Financial Operations

Time Type:

Full time

Position Type:

Temporary (Fixed Term)

Shift & Hours of Work:

Days (0800-1615)

Shift per Cycle:

Monday- Friday

Position Start Date:

2026-10-14

Position End Date:

2027-10-29

All applicants are thanked for their interest. Only those selected to move forward will be contacted.

Bethany Care Society is an equal opportunity employer.

Successful candidates will be required to obtain a Criminal Background Check and provide proof of all mandatory immunizations.

Bethany Care Society complies with the Personal Information Protection and Electronic Documents Act (PIPEDA). By forwarding your resume to Bethany you are consenting to the collection and use of your personal information for this job competition. Your information will be kept strictly confidential.