Accounts Payable Specialist

Commercial Properties Limited has been developing and managing properties throughout Eastern Canada for more than fifty years. We provide high-quality office, commercial, industrial, and retail real estate while maintaining a strong focus on tenant service, community development, and operational excellence. We take pride in our people, our properties, and the long-term relationships we build with tenants, vendors, and business partners.

We are seeking a motivated and detail-oriented Accounts Payable Specialist to join our Finance team at our Head Office in Saint John, New Brunswick.

This is an excellent opportunity for an organized accounting professional who enjoys accurate, process-driven work and wants to contribute to a collaborative finance team within a stable, well-established real estate organization.

Reporting to the Senior Accountant, the Accounts Payable Specialist will support the organization’s accounts payable processes, invoice administration, vendor relationships, payment activities, reconciliations, and related financial controls. The successful candidate will also contribute to AP automation, process improvement, and the maintenance of accurate, audit-ready financial records.

As part of CPL's Finance team, you will collaborate with accounting, property management, leasing, and operational stakeholders across a diverse portfolio of commercial properties. This position offers opportunities to develop accounting, systems, and process improvement experience within a growing and dynamic organization.

• Accounts Payable Operations:
o Manage the full accounts payable process, including invoice receipt, coding, verification, approval tracking, and processing.
o Monitor invoice workflow and approval status within the AP automation system.
o Ensure invoices are processed accurately and in a timely manner.
o Prepare and process cheque and EFT payments in accordance with established controls and approval requirements.
o Respond to vendor inquiries and maintain positive supplier relationships.
o Investigate and resolve invoice discrepancies and payment issues.
o Maintain accurate and organized vendor records and supporting documentation.

• Reconciliation and Financial Support:
o Perform vendor statement reconciliations and follow up on outstanding items.
o Complete monthly accounts payable reconciliations and supporting schedules.
o Assist with month-end and year-end accounting processes.
o Support internal and external audit requirements through the preparation of documentation and supporting schedules.
o Assist with other accounting and finance activities as required.

• Controls and Process Improvement:
o Support compliance with internal controls, policies, and approval processes.
o Maintain organized and audit-ready records.
o Identify opportunities to improve accounts payable processes and efficiency.
o Contribute to ongoing finance system and automation initiatives.

• Post-secondary education in Business Administration, Accounting, Finance, or equivalent relevant experience.
• Experience in accounts payable, accounting, finance, or a related office environment.
• Strong Excel and Microsoft 365 skills.
• Experience with ERP systems; JD Edwards experience is considered an asset.
• Strong attention to detail and commitment to accuracy.
• Excellent organizational and time management skills.
• Ability to manage competing priorities and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to work independently while contributing effectively as part of a team.

Why join us?
• Work with a stable, well-established commercial real estate organization with a long-standing presence in Eastern Canada.
• Join a collaborative Finance team where accuracy, service, and continuous improvement are valued.
• Gain exposure to accounts payable, reconciliations, vendor management, payment processing, controls, and finance system improvements.
• Develop practical accounting and ERP experience in a professional head office environment.
• Receive a competitive compensation and comprehensive benefits package.

If this opportunity resonates with you, we invite you to submit your resume and explore a rewarding career with Commercial Properties Limited.