First seen by our source: 1 hour ago
Administrative assistant
@ JobsMedia.io
Gatineau, Quebec
SIGNALS
Overview
JobsMedia.io is hiring a full-time permanent administrative assistant for bilingual work. The role covers a broad mix of HR, office and administrative duties, with 30 to 40 hours per week and no experience required (training provided).
Responsibilities:
- Coordinate HR department activities and staff recruitment
- Schedule appointments, meetings and travel arrangements
- Answer telephone and electronic enquiries
- Maintain records, filing systems and digital databases
- Prepare reports, correspondence and meeting minutes
Requirements summary:
- Secondary school graduation certificate or equivalent experience
- Excellent written and oral communication in English and French
- Ability to multitask and organize daily operations
- Reliability, accuracy and time management
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 0+ years |
| Hours per week | 35 |
| Schedule | day, evening |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English, French |
| Education | High school (required) |
| Perks mentioned | Generous paid time off, Performance bonus, Wellness, Transit support, Paid training |
Summary and details written by AI from the posting; the employer’s posting is the authority.
JobsMedia.io
| Field | Value |
|---|---|
| Open jobs on Jobsy | 328 |
Job description
- Durée de l'emploi: Permanent
- Langue de travail: Bilingue
- Heures de travail: 30 to 40 hours per week
- Education:
- Expérience:
- Secondary (high) school graduation certificate
- or equivalent experience
- Arrange and co-ordinate seminars, conferences, etc.
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Direct and control daily operations
- Direct staff
- Evaluate daily operations
- Motivate staff
- Open and distribute mail and other materials
- Plan and control budget and expenditures
- Plan and organize daily operations
- Review HR projects to assure compliance with laws and regulations
- Supervise other workers
- Train staff
- Establish and implement policies and procedures
- Train other workers
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Oversee the classification and rating of occupations
- Plan, develop and implement recruitment strategies
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Oversee development of communication strategies
- Compile data, statistics and other information
- Oversee the preparation of reports
- Advise senior management
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Liaise with management, union officials and HR consultants
- Negotiate collective agreements on behalf of employers or workers
- Organize staff consultation and grievance procedures
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Greet people and direct them to contacts or service areas
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Conduct research
- Perform data entry
- Provide customer service
- Work with the marketing department to understand and communicate marketing messages to the field
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Coaching
- Perform basic bookkeeping tasks
- Consult with clients after sale to provide ongoing support
- Conduct performance reviews
- Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury
- Supervise office and volunteer staff
- Working groups
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
- Resourcefulness
- Are you available to start on the date listed in the job posting?
- Are you currently a student?
- Do you have experience working in this field?
- Do you meet the language requirements listed in the job posting for the position (English or French)?
- Evening
- Shift
- Flexible hours
- Morning
- No experience (will train)
- To be determined
- Day
- Bonus
- Learning/training paid by employer
- Other benefits
- Paid time off (volunteering or personal days)
- Team building opportunities
- Parking available
- Wellness program
Journal
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