Administrative Support II

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Department of Family Medicine specializes in training comprehensive family physicians and future leaders in Family Medicine. This is done through a highly adaptable program that includes tailor-made curriculum and educational programs for residents.

Responsibilities

The Family Medicine Department requires motivated individuals to assist in the process of screening applicant files for the 2027 residency application process. Medical student applicants submit their application materials through the Canadian Resident Matching Service (CaRMS). These application packages include a personal letter, academic history, and applicant information that is relevant to their fit with our Family Medicine residency program. In conjunction with the Postgraduate Program Director, Associate Program Director and Recruitment Coordinator, the Administrative Support II position is responsible for applying a standardized score algorithm to applicant files, in order to create a summarized score sheet for each file. The files and scoring summary are then made available to the Program Directors of the Family Medicine Department who will be responsible for further assessment of the candidate files for program ranking.

Qualifications

Eligibility Requirement:
• Undergraduate Degree in a relevant discipline
• Previous file review or research experience with chart reviews is preferred

Skills, Abilities & Expertise:
• Highly proficient computer skills, especially in database management, Microsoft Word, Excel, Adobe Acrobat, videoconferencing software, electronic mail
• Ability to apply critical thinking to evaluate information effectively and employ a systematic and efficient approach to work
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Communication skills to convey information and feedback in a clear and effective manner
• Ability to work independently and maintain direction and focus through proactive planning and organized approaches to work
• Ability to collect data in an objective manner
• Ability to investigate defined issues, solicit input, and suggest remedies and alternative approaches that meet the needs of the situation
• Ability to meet inflexible deadlines
• Ability to work in a manner that models best practices in confidentiality standards
• Experience in a university setting and academic environment involving selection and admission of students will be beneficial
Preferred:
• Experience with clinical or administration work in health care settings
• Knowledge of the Canadian medical system and the fields of medicine within it

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.