Posted 11 days ago
Bilingual Facilities Coordinator
@ Hays
Ottawa, Ontario
Overview
Hays is hiring a Bilingual Facilities Coordinator for a well-established Canadian organization with retail and commercial sites across Ontario and Quebec, based in Maxville, Ontario. The role coordinates maintenance requests, vendors and contractors across a multi-site portfolio, including RFQs for maintenance and capital contracts. The posting states a salary of $60,000–$68,000, three weeks of vacation, health and RRSP benefits, and occasional travel and after-hours response.
Pay:
$60,000–$68,000 a year
Responsibilities:
- Receive, prioritize and track maintenance requests and work orders
- Coordinate vendors and contractors and monitor their performance
- Communicate updates to Operations, Retail, Fuel and Facilities teams
- Support RFQs, scopes of work and contract recommendations
Requirements summary:
- 2+ years in facilities or maintenance coordination
- Fluent bilingual English and French
- Strong Excel, Outlook and Word skills
- Experience with work order or CMMS platforms such as MaintainX (asset)
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · careerpage
- Employer posting date
- 2026-10-26
- First seen by our source
- 2026-10-28
- Source record updated
- 2026-10-28
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Schedule | day, evening |
| Travel | air: none · ground: minimal |
| Work setting | Office, Outdoors, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English, French |
| Fields of study | Facilities Management, Business Administration, Operations |
| Perks mentioned | Generous paid time off, Retirement plan, Performance bonus, Employee discount, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Hays
| Field | Value |
|---|---|
| Open jobs on Jobsy | 248 |
Your new company
Our client is a well-established Canadian organization with a significant network of retail and commercial locations across Ontario and Quebec. With a long-standing presence in the market and continued growth across its operations, they are looking to add a Bilingual Facilities Coordinator to their team based in Maxville, Ontario.
Your new role
As the Bilingual Facilities Coordinator, you will support the day-to-day maintenance and facility requirements of a diverse portfolio of retail sites, car washes, offices, and other company facilities across Ontario and Quebec.
Reporting to the Manager, Repairs and Maintenance, you will receive, prioritize, and track maintenance requests, coordinate vendors and contractors, and ensure repairs are completed safely, efficiently, and on schedule. You will manage open work orders, communicate updates to internal stakeholders, maintain service and asset records, and help coordinate preventive and corrective maintenance across the portfolio.
You will also obtain quotes, review service details and invoices, assist with maintenance-related inventory, and monitor contractor performance. The role will support RFQs for maintenance, repair, capital, and seasonal service contracts, including developing scopes of work, soliciting vendors, evaluating bids, and supporting contract recommendations.
Working closely with Operations, Retail, Fuel, and Facilities teams, you will play an important role in keeping sites operational, compliant, and well maintained.
What you'll need to succeed
To succeed in this position, you will have 2+ years of experience in facilities coordination, maintenance coordination, repair dispatching, property operations, or a similar role. You must be bilingual in English and French, with strong written and verbal communication skills in both languages.
You will be highly organized and comfortable coordinating multiple work orders, vendors, sites, and competing priorities at the same time. Experience working with work order management or CMMS platforms such as MaintainX would be considered an asset, as would knowledge of building systems, facility maintenance, retail operations, car wash systems, or contractor coordination.
Strong skills in Microsoft Excel, Outlook, and Word are required. Post-secondary education in Facilities Management, Business Administration, Operations, or a related field would be considered an asset.
You should also be comfortable occasionally travelling to company sites and responding to urgent maintenance matters outside of regular business hours when required.
What you'll get in return
In return, you will receive a salary of $60,000–$68,000, based on relevant experience and education, along with a comprehensive compensation and benefits package.
The package includes three weeks of vacation to start, health, medical, dental, and life insurance, an RRSP program with company matching from day one, and a long-term incentive program. Additional employee perks include gym membership reimbursement and employee discounts.
This is an excellent opportunity to join an established organization in a hands-on facilities role where you will have exposure to a large, multi-site portfolio and work closely with operations, vendors, contractors, and internal stakeholders.
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
This posting is for an existing vacancy with the organization.
AI may be used to screen, assess or select applicants for the position.
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