Posted 17 days ago
Facilities Coordinator
@ CBRE HV
Oakville, Ontario
Overview
CBRE HV is hiring a Facilities Coordinator, a full-time role. The coordinator links clients, vendors and contractors to complete facility tasks and work orders, following defined procedures under close supervision. Requirements include a high school diploma or GED with up to 2 years of job-related experience, and eligibility for Controlled Goods and security screening.
Responsibilities:
- Handle client inquiries and collect work orders
- File work orders, proposals and vendor paperwork
- Track performance and progress through reports
- Monitor waste disposal and recycling outside the building
- Coordinate with landlords, tenants and service providers
Requirements summary:
- High school diploma or GED with up to 2 years of experience
- Working knowledge of Microsoft Office
- Basic math skills
- Strong organizational skills
- Canadian citizen or permanent resident for security clearance
Tools & skills
Source and dates
Employer career site / ATS feed · smartrecruiters
- Employer posting date
- 2026-10-20
- First seen by our source
- 2026-10-27
- Source record updated
- 2026-10-27
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Hours per week | 40 (estimated) |
| Travel | air: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required) |
| Security clearance | Other clearance |
Summary and details written by AI from the posting; the employer’s posting is the authority.
CBRE HV
| Field | Value |
|---|---|
| Open jobs on Jobsy | 23 |
Company Description
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Job Description
About the Role:
As a CBRE Facilities Coordinator, you'll be the pivotal link, expertly engaging with clients, vendors, and contractors to orchestrate the successful completion of critical facility tasks and work orders. This dynamic role is integral to our Facilities Management function, where you'll contribute directly to the seamless operation of our assets and play a key part in the strategic planning for all repairs and future investment initiatives.
What You’ll Do:
- Work with landlords, tenants, and service providers to make sure they implement and recognize all procedures, policies, and reporting formats.
- Acknowledge all client inquiries and collect work orders.
- Collect information reports to find out performance and progress status.
- File work orders, proposals, department files, and other paperwork submitted by vendors.
- Monitor activities that happen outside the building, such as proper waste disposal and recycling.
- Follow instructions, short correspondence, and memos and ask clarifying questions.
- Respond to common inquiries or complaints from clients, co-workers, and supervisors.
- Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.
- Impact through clearly defined duties, methods, and tasks are described in detail.
- Deliver own output by following defined procedures and processes under close supervision and guidance.
Qualifications
What You’ll Need:
- High School Diploma or GED with up to 2 years of job-related experience.
- Ability to follow basic work routines and standards in the application of work.
- Communication skills to exchange straightforward information.
- Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
- Strong organizational skills with an inquisitive mindset.
- Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.
Why CBRE?
When you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to chart your own course and realize your potential. We welcome all applicants.
Our Values in Hiring
At CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.
Disclaimers
Applicants must be currently authorized to work in Canada without the need for visa sponsorship now or in the future.
This position involves technologies regulated by the Canadian government’s Controlled Goods Program and the Contract Security Program. In order to obtain the required security clearance, candidates must be Canadian citizens or permanent residents of Canada, have resided in Canada for a minimum of five consecutive years, and meet all other program requirements. Job offers will be conditional upon candidates undergoing a successful security screening per the Controlled Goods Regulations and the Contract Security Program.
Applicant AI Use Disclosure
We value human interaction to understand each candidate's unique experience, skills, and aspirations. We do not use artificial intelligence (AI) tools to make hiring decisions, and we ask that candidates disclose any use of AI in the application and interview process.
Additional Information
If you require any adjustments or support in connection with your application or the recruitment process, please contact [email protected]. We are committed to ensuring that all candidates can participate fully in the process.
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