Posted 18 days ago
Facilities Coordinator
@ caldicbv
Mississauga, Ontario
Overview
Caldic is hiring a Facilities Coordinator in Mississauga to provide administrative and facility support, reporting to the Operations Manager. The role covers visitor reception, mail and couriers, supply ordering, maintenance records and building security tasks. The posting states an onsite arrangement but no schedule, pay or employment type.
Responsibilities:
- Manage inbound calls, mail and visitors
- Order supplies and organize boardroom readiness
- Track facility data and maintenance records
- Manage keys, badges and visitor key cards
- Ensure health and safety and GMP/HACCP compliance
Requirements summary:
- Grade 12 education or equivalent
- Minimum 3 years in an office setting
- Supply ordering and inventory control experience
- Experience with external couriers
- Proficient in MS Office Suite
Tools & skills
Source and dates
Employer career site / ATS feed · successfactors
- Employer posting date
- 2026-10-19
- First seen by our source
- 2026-10-20
- Source record updated
- 2026-10-20
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Travel | air: none · ground: none |
| Work setting | Office, Warehouse |
| Position | Sitting and standing |
| Physical demands | physical low · computer moderate |
| Languages | English |
| Education | High school (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
caldicbv
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
Because we care, we touch the lives of hundreds of thousands of people every day. We inspire innovative and sustainable solutions in the life science and material science markets for food, (bio) pharma, personal care, and industrial formulations markets. Our solutions are backed by outstanding research & development, customer service, and technical & regulatory support, ensuring they meet customer requirements at every stage of the value chain. Across Europe, Latin America, North America and Asia Pacific, our approximately 4000 employees go the extra mile to deliver value-added solutions for our customers. From formulation to delivery, from ingredient to packing, from supplier to customer, we care about every detail of what we do. Because every detail is in our care.
- LinkedIn followers
- 77,906
- People associated on LinkedIn
- 2,193
- Reported office locations
- Weena 800, Rotterdam, South Holland 3014 DA, NL
- Business categories
- Chemical
- Cosmetics
- Energy
- Other recorded names
- Caldic
- caldicbv
- Specialties
- Food
- Pharma
- Cosmetics
- Specialty Chemicals
- Procurement
- Production
- Technical services
- Regulatory services
- Formulation services
- Supply Chain services
- Sourcing
- Personal Care
- distribution
- and value add
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Because we care, we touch the lives of hundreds of thousands of people every day. We inspire innovative and sustainable solutions in the life science and material science markets for food, (bio) pharma, personal care, and industrial formulations markets. Our solutions are backed by outstanding research & development, customer service, and technical & regulatory support, ensuring they meet customer requirements at…
| Field | Value |
|---|---|
| Industry | Chemical Manufacturing |
| Company size | 1,001-5,000 employees |
| Headquarters | Rotterdam, South Holland |
| Organization type | Privately Held |
| Specialties | FoodPharmaCosmeticsSpecialty ChemicalsProcurementProductionTechnical servicesRegulatory servicesFormulation servicesSupply Chain services |
| Open jobs on Jobsy | 7 |
| View page |
Job Details
Job Title: Facilities Coordinator
Location: Mississauga, Canada
Work Arrangement: Onsite
About the Role
Position function: Reporting to the Operations Manager of Caldic Canada Inc., the individual will be responsible for providing all administrative and facility support for the company.
Scope: The Facilities Coordinator is responsible for planning and overseeing all administrative support and facilities services for the company. This includes but not limited to, acting as a key point of contact for all visitors, ordering of supplies and overseeing the maintenance process. This individual must demonstrate a strong attention to detail and the ability to balance multiple demands simultaneously.
Key Responsibilities
- Answer and manage inbound telephone inquiries
- Administer and manage inbound/outbound mail; including priority post, packages, couriers and other incidental office correspondence
- Assist in the ordering of any lunches for visitors and booking of boardrooms as needed
- Daily check of boardroom readiness (stocked with water, snacks etc.)
- Maintain and order office and kitchen supplies for Mississauga facility, track for efficiencies
- Maintain the communications presentations for the facility TVs
- Centralized tracking of key facility data (ie: utilities/waste/fuel/labour hours) for HSE and Operations applications
- Close and store all completed maintenance records and report on outstanding items
- Liaise with the property manager as needed
- Manage the temporary/visitor key cards; track and record name, date borrowed and date returned
- Assist in the management of building security, such as the assignment of keys, badges and alarm codes for approved personnel.
- Coordinate uniforms for new employees/manage cancellation process for employees no longer with Caldic. Evaluation of any other service with the uniform company
- Managing special projects and other duties as assigned
- Ensure compliance with all health and safety regulations, GMP’s and HACCP requirements
Job Requirements
- Minimum grade 12 education or equivalent.
- Minimum 3 years’ experience in an office setting.
- Knowledge of supplies, equipment, and/or service ordering, as well as inventory control of these items.
- Proficient in MS Office Suite.
- Previous experience working with external couriers (i.e. Canada Post, Fedex, UPS etc.)
- Strong verbal and written communication skills.
- Ability to process high volumes of paperwork.
- Strong attention to detail and highly organized.
- Superior multi-tasking and prioritizing capability.
- Effective time management skills.
Competencies
Accepting Direction
Accepting Responsibility
Acquiring Information
Acting Decisively
Acting Strategically
Acting with Integrity
Adapting to Change
Adapting to Others
Agility
Attentive Listening
Building and Supporting Teams
Championing Customer Needs
Collaboration
About Caldic
At Caldic, we’re a global leader in distribution solutions, serving diverse markets across the world. Joining us means becoming part of an entrepreneurial, collaborative, and innovation-driven team.
We offer:
- Global opportunities with rapid career growth and development
- An inclusive, diverse, and dynamic work environment
- The chance to shape the future of specialty ingredient solutions across industries like food, pharma, personal care, and more
We operate in 43 countries around the world. Our innovative solutions are tailored to meet the needs of industries such as food, pharma, personal care, and industrial markets, ensuring sustainable success for all stakeholders. To learn more, visit: www.caldic.com
Ready to Join Us?
If you're ready to take your career to the next level and join a global leader, apply now at Caldic!
Equal Opportunity Employer
Caldic celebrates diversity and is committed to fostering an inclusive work environment. We do not discriminate on the basis of race, religion, gender, or any other characteristic.
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