Faculty Scheduler - FHLS - FT Support

Find Your Spot at Humber

At Humber, our career paths open up a world of infinite possibilities for you to explore. People are at the heart of the Humber experience. Here, every day we work shoulder to shoulder to deliver excellence, and in doing so, we redefine what it means to be a leader in polytechnic education. Humber employees are a diverse group of committed, caring and fun-loving people.

We take finding and growing the right talent very seriously. We strive to find and nurture extraordinary employees who bring their best each day.

If you are interested in working in higher education and are looking to contribute to the largest Polytechnic in Ontario, as we shape the future of our students and communities, here is your opportunity to join our team.

Job Details:

Position Title: Faculty Scheduler

Status: FT Support

Hours: 37.5 hours per week

Faculty/Department: Faculty of Health & Life Sciences; Office of the Senior Dean

Campus/Location: North Campus

Payband: G

Salary Range: $35.29 - $40.73

Starting Salary: $35.29; Progression through the payband is in accordance with the increments in the payband as outline in the Full-Time Support Staff Collective Agreement based on actual service in the payband.

About the Faculty of Health and Life Sciences at Humber:

The Faculty of Health and Life Sciences is committed to sharing knowledge and experience with students to help them become skilled, adaptable, compassionate and career-ready graduates. Our faculty experts reinforce excellence and a commitment to social justice and transformation as students learn to work across a range of careers in the healthcare and wellness fields. Teaching and learning are student-centred with an emphasis on technological innovation, diversity and integrated community and clinical industry collaborations.

About theFaculty Scheduler Role:

The Faculty Scheduler is responsible for the provision of accurate, timely, and student-centred scheduling and timetable coordination activities and academic record maintenance (i.e. scheduling/registration/curriculum) within the faculty. Working with the existing Faculty Scheduler and in collaboration with the Scheduling Coordinators from the Office of the Registrar, the incumbent is responsible for effective coordination, planning, organization, and implementation of procedures and processes to ensure the efficient operations of the Faculty’s academic activities.

Liaising with Academic Leadership (Senior Dean, Associate Deans and Directors), and Schedulers in other Faculties as required, the Faculty Scheduler coordinates all aspects of the assignment, utilization, and optimization of teaching, learning, and event spaces as related to academic scheduling for the Faculty.

Responsibilities include but are not limited to:

• Academic Scheduling and Timetabling: Coordinate, develop and maintain semester-based academic timetables, including course schedules, faculty assignments, classroom and laboratory allocations, ensuring alignment with curriculum requirements and academic deadlines.

• Enrolment and Registration Support: Monitor enrolment activities, provide registration support to students and faculty, maintain accurate class lists, and coordinate course additions, withdrawals, section changes and timetable adjustments.

• Curriculum and Academic Records Management: Maintain and update curriculum information, course profiles, academic records and scheduling data within Banner and other College systems, coordinating changes with Program Coordinators and the Registrar's Office.

• Reporting and Data Analysis: Prepare and maintain reports related to enrolment, room utilization, faculty assignments and scheduling activities to support academic planning and operational decision-making.

• Stakeholder Support and Systems Coordination: Serve as a key resource for Banner, MyHumber and related systems, providing guidance and support to students, faculty, Program Coordinators and administrative staff on scheduling, registration and academic procedures.

• Process Improvement and Administrative Support: Identify opportunities to improve scheduling processes and operational efficiencies, resolve scheduling challenges, support academic projects and provide related administrative assistance as required.

About You:

You are passionate about working at Ontario's largest Polytechnic; you thrive on improving productivity and quality that contribute to team success! If this sounds like you, keep reading:

Education

• The successful candidate will possess a 3-year diploma or degree in Business Administration, Business Management or Office Administration.

Experience & Skills:

• The incumbent must have a minimum of 5 years of related experience and should demonstrate the following:

• Sound experience working in the post-secondary education environment with strong understanding of college operations processes.

• Demonstrated experience and proficiency working with student information systems and with complex scheduling systems. Experience scheduling health-related courses involving specialized teaching, laboratory, and simulation spaces is considered an asset.

• Strong communication skills, both oral and written, with the ability to explain moderately complex processes.

• Strong analytical and problem-solving skills

• Proficient knowledge of MS Office Suite and comparable software applications

• Must work well under pressure and meet strict deadlines; ability to handle multiple tasks and projects simultaneously.

• Must be able to learn and adapt to new and constantly changing processes and computer applications.

If this sounds like you, we'd love to hear from you! At Humber Polytechnic we don't just accept difference we celebrate it! Experience comes in many forms, skills are transferable, and a progressive mindset goes a long way at Humber. If your experience is close to what we're looking for, consider applying and tell us why you are a great candidate for this job. Find your Spot at Humber!

What's in it for you?

• An opportunity to be a part of building Humber's future.

• Be part of a diverse, hard-working, and supportive team.

• Tools and technology that will allow you to succeed at your job.

• Amazing perks!

We thank you for your interest in working with Humber Polytechnic. Only applicants selected for an interview will be contacted. Consideration for Support Staff (Article 17 of FT Support Staff and Article 19 of PT Support Staff) positions will be given to internal employees in accordance with the respective Collective Agreements.

Equity, Diversity, and Inclusion
Humber Polytechnic is committed to a workforce that reflects the diversity of our students and our city. We actively seek Indigenous Peoples and individuals from equity-deserving groups with demonstrated skills and knowledge to deal with all aspects of equity, diversity and inclusion in a post-secondary environment.

Humber supports employment equity. Racialized workers, women, Indigenous workers, LGBTQ2S+ workers and workers with disabilities are encouraged to apply. For the purpose of statistical data collection, applicants are strongly encouraged to voluntarily self-identify. Humber’s diverse workplace also supports Francophone workers and young workers.

Accommodation
Humber Polytechnic is committed to accommodating applicants with disabilities throughout the hiring process, in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). Our Talent Acquisition team will work with applicants requesting accommodations at any stage of the hiring process. This document is available in alternate formats upon request.

Anti-Discrimination Statement
At Humber Polytechnic, all forms of discrimination and harassment are prohibited. All employees and applicants have the right to work in an environment that is free from discrimination and harassment. If you need assistance with concerns related to discrimination and harassment, please contact the Office of Human Rights and Harassment ([email protected]).