Human Resources Coordinator (Temporary: November 23, 2026 – June 30, 2027)

Position: Human Resources Coordinator (Temporary November 23, 2026 – June 30, 2027)

Position Description

The Human Resources Coordinator is a key member of the Human Resources team. This individual will work under the direction of the Human Resources Manager and will be responsible for providing a variety of duties related to Human Resources and Labour Relations for all staff. This position requires an individual with a broad background in administration, human resources and labour relations. The ability and flexibility to adapt and change with the position is critical. This is an exempt position. Regular hours are eight (8) hours per day, however responsibilities require a willingness to work as and when needed.

Job Duties

• Coordinates recruitment and staffing activities, including job postings, applicant tracking, screening, interviews, reference checks, and recruitment events.

• Maintains recruitment platforms, supports employment branding initiatives, and assists with international recruitment and immigration-related processes.

• Coordinates employee onboarding and orientation, including criminal record checks and ensuring compliance with district requirements.

• Prepares and reviews HR correspondence, including appointment, probation, trial, position changes, leaves, layoffs, resignations, and retirements.

• Coordinates and oversees CUPE staffing and Teacher Teaching on Call (TTOC) dispatch processes under the direction of the Human Resources Manager.

• Supports employee attendance management, disability administration, return-to-work processes, and health and wellness initiatives.

• Assists with the interpretation and consistent application of collective agreements, district policies, procedures, and applicable employment legislation.

• Supports the Human Resources Manager with employee relations matters, workplace investigations, disciplinary processes, grievances, and related correspondence.

• Maintains labour relations documentation, including collective agreements, Letters of Understanding, Memoranda of Understanding, and grievance records.

• Participates in labour-management, pay equity, employee benefits, wellness, and other district committees, and supports collective bargaining activities as required.

• Coordinates the preparation and distribution of employee seniority lists and assists with CUPE LIF funding administration and pay equity initiatives.

• Maintains accurate employee records, personnel files, HR information systems, and departmental procedures to ensure compliance and data integrity.

• Coordinates required reporting, including 1701, EDAS, Statistics Canada, staffing statistics, and other provincial and federal reporting requirements.

• Analyzes HR data, prepares reports, and provides findings and recommendations to the Human Resources Manager.

• Prepares correspondence, meeting agendas, minutes, reports, and other HR documentation, and supports communication with district administrators, supervisors, and employees.

• Maintains HR-related procedural manuals and relevant sections of the district website, including Careers and Health and Wellness.

• Performs other related duties as assigned.

Qualifications and Experience

• Degree in Human Resources, Business Administration, or a related field.

• Chartered Professional in Human Resources (CPHR) designation preferred.

• Minimum of two years of progressively responsible experience in Human Resources.

• Experience working in a diverse, multi-unionized environment, preferably within the public sector.

• Demonstrated knowledge of employment legislation, collective agreements, labour relations practices, and human resources principles.

• Understanding of the Freedom of Information and Protection of Privacy Act (FOIPPA) and the importance of maintaining confidentiality.

• Strong interpersonal, written, and verbal communication skills, with the ability to build positive working relationships at all levels of the organization.

• Demonstrated conflict resolution, diplomacy, and sound judgment when handling sensitive or complex employee relations matters.

• Strong analytical, critical thinking, problem-solving, and decision-making skills.

• Excellent organizational and time-management skills, with the ability to manage competing priorities, meet deadlines, and adapt to changing demands.

• Demonstrated ability to work independently and collaboratively in a fast-paced, challenging environment.

• Advanced proficiency in Microsoft Office applications, particularly Word and Excel, with strong attention to detail and accuracy.

• Experience working with Human Resources Information Systems (HRIS).

• Excellent written communication skills, including the ability to prepare clear, concise, and accurate correspondence and reports.

• Experience coordinating or monitoring departmental budgets is an asset.

• Demonstrated cultural awareness, political sensitivity, professionalism, and discretion when handling confidential information.

• Commitment to continuous professional development and maintaining current knowledge of HR practices and legislation.

• Ability to work a flexible schedule as operational needs require.

• Successful completion of a criminal record check.

  Working Conditions:

• Primarily office-based, with occasional travel as required.

• Attendance at meetings, presentations, and staff events may be required.

• Prolonged periods of computer use and other office-related duties.

• Flexibility to work additional hours occasionally to meet operational requirements

For more information please contact:

Sakshi Chauhan, HR Manager at 250-262-6016 or [email protected]

Please note:

All applications with relevant documentation must be made online through

Make A Future for consideration for the position.

We thank all applicants for their interest however, only those shortlisted will be contacted