Human Resources Specialist

Human Resources Specialist - Job Posting

Position overview:

20 Hours per week (Part-Time)

Wage: $33-$40 per hour

Location: Lower Mainland

Summary

The Human Resources Specialist provides day-to-day HR support to BCSS’s provincial office and regional teams. The position supports recruitment and onboarding, employee records, training and development, policy implementation, and provides guidance on employee relations matters.

This is a hybrid part-time (20 hours per week) position with the expectation of working in the Vancouver provincial office when in-person presence is required. Attendance at BCSS annual events is also required (2-3 times per year). The position reports to the Director of Operations and Programs for supervision and accountability and works collaboratively with BCSS leadership, managers and employees to support HR decision-making.

Responsibilities:

Advisory 60%

• Serve as an impartial and approachable resource for employees and managers seeking guidance on workplace concerns and the interpretation and application of BCSS policies and procedures.
• Support the development, review, implementation and communication of HR policies, procedures and practices.
• Provide guidance and support on employee relations matters, including performance management, workplace conflict, conduct concerns, disciplinary processes and employee concerns.
• Monitor changes to applicable employment standards, human rights, occupational health and safety and other employment-related requirements, and recommend updates to BCSS policies and practices as needed.
• Monitor changes to applicable employment standards, human rights, occupational health and safety and other employment-related requirements, and recommend updates as needed.
• Participate in recruitment interviews as required, contributing to candidate assessment and selection.
• Maintain confidentiality and exercise sound judgment when handling sensitive employee information and workplace matters.

Administrative 40%

• Maintain organized and up-to-date HR documentation, including employee records, employment contracts, templates, policies and procedures.
• Review and update the employee manual and other HR policies, procedures and related documentation as needed.
• Coordinate recruitment and selection processes, including preparing job postings, screening applications, scheduling interviews, conducting reference checks and preparing employment contracts.
• Develop and maintain orientation materials and packages for employees and board members, as required.
• Coordinate employee onboarding and orientation, ensuring new employees receive the information, resources, policies and training required for their roles.
• Maintain BCSS's criminal record check (CRC) processes and track the completion and renewal of required checks.
• Coordinate and track organizational training and professional development activities.
• Coordinate the administration of employee performance and review processes, including scheduling, documentation and follow-up.
• Develop and maintain a system for tracking employee milestones, including service anniversaries and retirements.
• Coordinate employee recognition initiatives and ensure employee milestones are acknowledged consistently across the organization.
• Perform other related duties as assigned.

Education and Experience

• Post-secondary education in Human Resources management
• Minimum 3-5 years' experience (or equivalent education and experience), preferably in the non-profit sector supporting a broad range of HR functions
• Knowledge and experience with online storage using Teams, and SharePoint
• Proficiency in Microsoft products, including Word, Excel, PowerPoint, Outlook and Teams, is required; Customer Relationship Management (CRM) systems an asset
• Strong written and oral communication skills
• Excellent problem-solving, time management, organization, and creative thinking skills; attention to detail is imperative

Core competencies:

• Ability to work independently or as a team on several projects concurrently and set realistic goals and strategies for implementation
• Knowledge of BC Employment Standards Act, BC Human Rights Code, WorkSafe BC regulations, and FOIPPA
• Demonstration of cultural sensitivity
• Knowledge of the importance of family members being part of the care team

BCSS Employees Enjoy:

• 4 weeks of paid vacation to start
• Generous paid sick and personal time off
• Professional development and job-related training opportunities
• Defined benefit pension plan (Municipal Pension Plan) for eligible employees
• Work/life balance

To apply:

Please send a cover letter and resume in a PDF

Attention: Andrew Stewart

Email: [email protected]

BCSS values diverse experiences, ideas, cultures, and perspectives and is committed to fostering a diverse and inclusive workplace. As an equal opportunity employer, we encourage applications from members of all groups experiencing barriers to equity. If you require accessibility accommodations during any part of the application or hiring process, please contact [email protected] so we can best support you.

Open until the position is filled.

• Thank you for your interest in BCSS and for taking the time to apply. BCSS will contact those selected for an interview.