First seen by our source: 3 hours ago
Office Administrator
@ Swiftlink Technologies Inc.
Richmond, British Columbia
Overview
Swiftlink Technologies Inc. is hiring a full-time, on-site Office Administrator in Richmond, BC, to handle daily office administration and coordinate routine HR processes. The role requires 2–3 years of office administration experience, HR support experience, and punctual arrival to open the office at 9:00 a.m. each workday. The estimated annual salary is $55,000 to $65,000.
Responsibilities:
- Open the office daily and manage administrative operations
- Coordinate recruitment, onboarding and offboarding
- Maintain employee, attendance and leave records
- Schedule meetings, calendars and business travel
- Coordinate IT and office support requests
Requirements summary:
- 2–3 years of office administration experience
- Hands-on HR process experience
- Bachelor's degree or equivalent experience
- Proficiency in Microsoft Office
- Strong organization and communication skills
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: minimal |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | Bachelor’s degree (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Swiftlink Technologies Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Position Overview
We are seeking an experienced and detail-oriented Office Administrator to independently handle day-to-day office administration and coordinate routine HR processes. The role requires practical administrative and HR experience, sound judgment, and the ability to organize competing priorities, communicate across teams, and follow through on outstanding matters.
Key Responsibilities· Open the office each workday and ensure it is ready for daily operations.
· Manage daily administrative activities, maintain office supplies, coordinate visitor reception, and keep shared office areas organized.
· Coordinate recruitment administration, including job postings, interview scheduling, candidate communication, and recruitment status tracking.
· Coordinate onboarding and offboarding administration, maintain accurate employee records, and administer attendance and leave records under company procedures.
· Coordinate approved account and equipment requests with IT and relevant colleagues, and follow up to ensure onboarding arrangements are completed on time.
· Serve as a contact for routine administrative and HR process inquiries, explain established procedures, and refer sensitive or complex matters to the appropriate person.
· Arrange meetings, maintain calendars, and coordinate business travel and company events, anticipating practical requirements and scheduling conflicts.
· Maintain administrative task lists, collect internal updates, follow up on agreed deadlines, and flag delays or matters requiring a decision.
· Coordinate routine office and IT support requests with designated internal staff and keep employees informed of status.
· Maintain routine administrative records and organize expense reimbursement documents for the finance team, checking completeness and following up on missing information.
Qualifications· 2–3 years of relevant office administration experience, with the ability to manage daily administrative work independently.
· Bachelor’s degree or an equivalent combination of education and experience.
· Hands-on experience supporting HR processes such as recruitment coordination, onboarding and offboarding, employee records, and attendance or leave administration.
· An HR certificate or relevant professional certification is an asset.
· Experience with an HRIS (e.g., Rippling) is an asset.
· Basic knowledge of the semiconductor industry or a related educational or work background is preferred.
· Strong organizational, communication, and coordination skills; able to prioritize competing requests, anticipate routine needs, and follow through with limited supervision.
· Accuracy, attention to detail, reliability, and sound judgment when handling confidential company and employee information.
· Proficiency in Microsoft Office, including Outlook, Word, and Excel, and the ability to learn other office systems.
· English and Chinese verbal and written communication skills are preferred.
Work ArrangementThis is an on-site full-time position requiring punctual arrival to open the office at 9:00 a.m. each workday.
Location: Richmond BC
Estimated annual salary: $55,000 - $65,000
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