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Office Assistant ( 35 hours)

@ Calgary Catholic School District

Calgary, Alberta

Full-time
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Overview

Calgary Catholic School District is hiring a full-time Office Assistant (35 hours) to provide clerical and administrative support to administration, personnel, parents, students and members of the public. The work covers correspondence, scheduling, reports and records. Candidates need a high school diploma and three to six months of related experience.

Responsibilities:

  • Répondre aux demandes d'information du personnel, des élèves, des parents et du public
  • Trier et distribuer le courrier, les télécopies et les courriels
  • Planifier les réunions et gérer les activités administratives
  • Produire rapports, correspondance et bulletins

Requirements summary:

  • Diplôme d'études secondaires minimum
  • Trois à six mois d'expérience pertinente
  • Maîtrise de Microsoft Office
  • Excellentes habiletés de communication et d'organisation

Tools & skills

Source and dates

Employer career site / ATS feed · phenom

Employer posting date
2026-11-06
First seen by our source
2026-11-06
Source record updated
2026-11-06

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Experience0+ years
Hours per week35
Scheduleday
Travelair: none · ground: none
Work settingSchool, Office
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesFrench, Spanish
EducationHigh school (required), College diploma (preferred)
Fields of studysecretarial studies

Summary and details written by AI from the posting; the employer’s posting is the authority.

Calgary Catholic School District

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Job description
Job Requirements

The Office Assistant provides clerical and administrative support to administration, personnel, parents, students and members of the public.

Specific Accountabilities

  • Responds to requests for information from staff, students, parents and members of the public
  • Sorts and distributes correspondence and mail, including faxes and email
  • Schedules meetings and handles business and administrative activities
  • Generates reports, correspondence and newsletters
  • Transcribes material from handwritten notes or electronic dictation; edits or formats documents for use with specialized software
  • Creates, photocopies and distributes materials
  • Orders and maintains office supplies
  • Maintains and updates information databases, lists, files, records, etc.

Qualifications

  • Minimum High School Diploma
  • Minimum three (3) to six (6) months’ related experience
  • Secretarial certificate/diploma preferred
  • Proficient with Microsoft Office
  • Excellent communication, organization and interpersonal skills
  • Ability to work independently or as part of a team
  • Working knowledge of student information systems and electronic report cards for school-based positions preferred
  • Fluency in languages will be a definite asset for French Immersion and International Spanish Academy schools


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