First seen by our source: 4 hours ago
Office Assistant – Outpatient Addictions Program – Temporary Full Time
@ Sault Area Hospital
Sault Ste. Marie, Ontario
SIGNALS
Overview
Sault Area Hospital is hiring a temporary full-time office assistant for its Outpatient Addiction Services portfolio within the Mental Health and Addictions Program. The role covers scheduling, intake, health records, statistical and funding reporting, and general clerical support across outpatient programs. The posting states a temporary full-time schedule and an existing vacancy.
Responsibilities:
- Schedule in-person and virtual client and group appointments
- Maintain paper and electronic health records
- Handle intake calls and client inquiries
- Complete monthly and quarterly reporting and data collection
- Order supplies and submit work orders
Requirements summary:
- Health office administration or office administration diploma, or equivalent
- Minimum 1 year administrative experience in health care
- Advanced Microsoft Office and EMR skills
- Knowledge of mental health and addiction terminology
- Knowledge of PHIPA confidentiality
Tools & skills
MeditechPatient Care SystemsCommunity Wide SchedulingAgilitySyscoCatalystCRMSMicrosoft Officefax machine
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Hospital or clinic, Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Education | College diploma (required) |
| Fields of study | Health Office Administration, Office Administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Sault Area Hospital
| Field | Value |
|---|---|
| Open jobs on Jobsy | 17 |
Job description
Purpose
To provide comprehensive clerical and administrative support to the Outpatient Addiction Services portfolio within the Mental Health and Addictions Program. This temporary full-time position will be assigned to the recently decentralized Outpatient Addiction Services clerical portfolio, supporting the coordination of services and day-to-day operations across outpatient programs.
Key responsibilities include client and group scheduling and registration, management of reservation lists, coordination of admissions and discharges, preparing charts for Health Records, statistical and financial tracking, and the preparation and submission of monthly JV reports. Additional responsibilities include maintaining accurate electronic and paper health records, data entry, generating reports, coordinating community appointments, responding to client inquiries, and managing inventory and supply requisitions.
Duties
Individuals will be selected on the basis of their ability, experience and qualification as identified in the resume which they have attached to the posting application form. The Hospital reserve the right to conduct a formal interview and/or testing where required.
Reason for Job Posting: Existing Vacancy
Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.
To provide comprehensive clerical and administrative support to the Outpatient Addiction Services portfolio within the Mental Health and Addictions Program. This temporary full-time position will be assigned to the recently decentralized Outpatient Addiction Services clerical portfolio, supporting the coordination of services and day-to-day operations across outpatient programs.
Key responsibilities include client and group scheduling and registration, management of reservation lists, coordination of admissions and discharges, preparing charts for Health Records, statistical and financial tracking, and the preparation and submission of monthly JV reports. Additional responsibilities include maintaining accurate electronic and paper health records, data entry, generating reports, coordinating community appointments, responding to client inquiries, and managing inventory and supply requisitions.
Duties
- To provide clerical support to clients and staff of the Mental Health and Addictions portfolio
- Schedule in person and virtual appointments, for clients and group programs
- Order and restock supplies as needed
- Facilitate phone calls and return messages in a prompt manner
- Fax and copy information as required, including medication prescriptions and medication lists
- File and retain both paper and electronic health records.
- Create documents and spreadsheets as needed
- Prepare, organize and maintain both paper and electronic filing systems.
- Provide intake services for clients over the phone or in person
- Complete monthly and quarterly data collection for reporting and program funding
- Maintain client reservation and waitlists
- Submit work orders as needed for general maintenance, IT issues, and Health and Safety concerns
- Create letters and mail to clients and or other care partners
- Contact the Ministry of Health to update client’s OHIP Health Cards in the system
- Collect, track, and mail invoices as required
- In some programs you may be responsible for tracking and recording transactions, keeping up-to date records, and performing accuracy checks on financial data
- Create, distribute, and input Ontario Perception of Care Surveys for clients
- Other duties as assigned
- Certificate in Health Office Administration or Diploma in Office Administration or equivalent education and/or experience
- Minimum 1 year experience working in health care environment in an administrative capacity
- Knowledge and ability to navigate phone calls, messages, or in person crisis situations that can be unsettling regarding mental health and addictions, as well as calling to do wellness checks on Clients
- Knowledge of or experience using Electronic Medical Records systems
- Knowledge of hospital software applications such as Meditech, Meditech-AMB, Patient Care Systems, Community Wide Scheduling, Order Entry, Agility, Sysco, Catalyst and CRMS
- Ability to meet deadlines as expected
- In depth knowledge and proficiency using Microsoft Office applications including formulas
- Ability to use fax and photocopy machines
- Proficiency in using telephone systems, computers, tablets, video and phone conference equipment
- Proficiency in data entry, keyboarding, and filing systems
- Demonstrated ability to organize time effectively to perform the duties of the position
- Willingness to work in all programs under the Out Patient Mental Health and Addictions portfolio
- Demonstrated ability to maintain successful working and client relationships with the ability to meet and interact in a pleasant and professional manner
- Knowledge of Medical, and Mental Health and addiction terminology
- Ability to work independently
- Ability to adapt to working in a high paced environment where the work is constantly changing
- Knowledge of Ministry related statistical reporting
- Ability to provide confidentiality and secure Client information according to the Personal Health information Protection Act (PHIPA)
- Demonstrated behavior consistent with the Sault Area Hospital Values and mission statement and standards of performance
Individuals will be selected on the basis of their ability, experience and qualification as identified in the resume which they have attached to the posting application form. The Hospital reserve the right to conduct a formal interview and/or testing where required.
Reason for Job Posting: Existing Vacancy
Sault Area Hospital does not use artificial intelligence (AI) to screen, assess or select applicants for a position.
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