Posted 25 days ago
Operations Coordinator (Bienenstock)
@ Allen Leigh Consulting
Hamilton, Ontario
Overview
Allen Leigh Consulting is hiring a full-time Operations Coordinator for Bienenstock Natural Playgrounds, reporting to the Operations Manager. The role bridges production and field installation, handling purchasing, project scheduling, KPI reporting and documentation so customer-fabricated playground components reach job sites on time, on budget and to quality standards.
Responsibilities:
- Assist purchasing of materials, components and equipment
- Develop and track project schedules and milestones
- Collect, analyze and report operational KPIs and job costs
- Maintain project documentation, work orders and change orders
- Coordinate team communication and flag delays and conflicts
Requirements summary:
- 2-4 years of operational coordination or project support experience
- Post-secondary degree or diploma in construction management, supply chain or operations preferred
- Ability to read work orders, blueprints and shop drawings
- Proficiency with MS Project, Monday.com, Asana, ERP tools and Excel
- Strong organization, attention to detail and communication skills
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-10-12
- First seen by our source
- 2026-10-13
- Source record updated
- 2026-10-13
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Business operations |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: minimal |
| Work setting | Office, Outdoors, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred) |
| Fields of study | construction management, supply chain, operations |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Allen Leigh Consulting
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Eliminating Complexity. Accelerating Growth.
Full company description
Since 2010, Allen Leigh Consulting has been the trusted partner to many of Canada’s fastest growing and transitioning companies, supporting businesses through ambitious growth cycles and change initiatives. Offering trusted advisory and managed services focused on solving our clients most pressing challenges we provide full lifecycle and scalable support in the following areas: executive, candidate and team assessments; hiring and developing a professional management and executive team; executing strategic projects: identifying & addressing organizational performance related concerns; and managing learning and knowledge transfer. Some of our clients include: < SAP Canada > Stikeman Elliott > Moneris > Steeped Tea > World Vision > Porter Airlines > City of Oshawa > George Brown College > Hamilton Health Sciences > Dynacare > Ramsden Industries > Transcourt Inc. > Grand Valley Fortifiers > Mabel's Labels > Cassels Brock> We work exclusively with companies and non-profits that are making a difference in our world and offer a competitive value position to both their clients and team members.
- LinkedIn followers
- 1,097
- People associated on LinkedIn
- 10
- Reported office locations
- NA, Toronto, ON, CA
- Business categories
- Training
- Human Resources
- Consulting
- Other recorded names
- Allen Leigh Consulting
- Specialties
- Recruitment & Senior Level Search
- Strategic Advisory & Planning
- Management Training
- and Team Building
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Since 2010, Allen Leigh Consulting has been the trusted partner to many of Canada’s fastest growing and transitioning companies, supporting businesses through ambitious growth cycles and change initiatives. Offering trusted advisory and managed services focused on solving our clients most pressing challenges we provide full lifecycle and scalable support in the following areas: executive, candidate and team…
| Field | Value |
|---|---|
| Industry | Business Consulting and Services |
| Company size | 2-10 employees |
| Headquarters | Toronto, ON |
| Organization type | Privately Held |
| Year founded | 2010 |
| Specialties | Recruitment & Senior Level SearchStrategic Advisory & PlanningManagement Trainingand Team Building |
| Open jobs on Jobsy | 4 |
| View page |
About Us
At Bienenstock Natural Playgrounds, we connect children with nature by creating natural play opportunities that emphasize creativity, interaction, and pedagogy. Our team is a diverse group of designers, educators, fabricators, and constructors, dedicated to fostering natural curiosity, creativity, and a sense of adventure through our playgrounds and educational initiatives.
Position Overview
We are seeking a highly organized and proactive Operations Coordinator to join our team. Reporting directly to the Operations Manager, this role will act as a link bridging production and construction installation, and assists the operations team to ensure customer-fabricated components transition smoothly from initial concept to final job-site installation on schedule, within budget and up to quality standards.
The ideal candidate is detail-oriented, has a strong sense of follow-through, and aligns closely with the company’s mission. With experience with managing project schedules across cross-functional teams and exposure to construction or landscape construction environments, you will support the Bienenstock operations and quality standards.
Key Responsibilities
Procurement & Resource Support
- Assist in purchasing raw materials, specialized components, and equipment for production and construction projects.
- Coordinate with suppliers and vendors to obtain pricing, track orders and ensure timely delivery of materials and equipment.
- Assist with the coordination of routine fleet maintenance, service logs, and inspections for company work vehicles and transport equipment.
- Maintain accurate purchasing records, vehicle service logs and inspection documentation to support the operations.
Production & Field Scheduling
- Assist Operations Team in development and maintenance of project schedules, ensuring they are with field installation timelines and within budget.
- Monitor and track job progress including project milestones, installation timelines, deliverables and action items.
- Identify and communicate scheduling conflicts, delays and resource constraints to support and ensure timely project completion.
Executive Support & Data Analytics
- Assist the Operations Team with operational data collection, tracking and reporting.
- Monitor Key Performance Indicators (KPI) related to support operational performance efficiency.
- Compile and prepare reports on production efficiency, job costs, resource utilization, and installation timelines.
- Analyze operational data to identify discrepancies and opportunities for improvement.
- Provide administration support to the Operations Team to facilitate planning and decision-making.
Material & Inventory Tracking
- Assist the Operations Team with operational data collection, tracking and reporting.
- Monitor Key Performance Indicators (KPI) related to support operational performance efficiency.
- Compile and prepare reports on production efficiency, job costs, resource utilization, and installation timelines.
- Analyze operational data to identify discrepancies and opportunities for improvement.
- Provide administration support to the Operations Team to facilitate planning and decision-making.
Team Communication
- Coordinate project start-up communication between field staff, the Production Supervisor and Operations Team to ensure alignment on project requirements and timelines.
- Communicate project priorities and potential delays to relevant team members to support effective coordination and collaboration.
Documentation & Compliance
- Maintain accurate and organized project documentation, ensuring records are complete, up to date, and accessible.
- Maintain and coordinate work orders, field sign-offs, and change orders in collaboration with the Operations Team.
- Monitor and track outstanding documentation requirements and follow-up with stakeholders to ensure timely submission and completion.
Safety & Compliance
- Adhere to all workplace health and safety regulations, actively contributing to a culture of safety on-site.
- Identify potential hazards and take corrective actions to mitigate risks, ensuring a safe working environment.
- Ensure proper use of personal protective equipment (PPE) and adherence to safe operating procedures for tools and equipment.
Qualifications
- Post secondary degree or diploma in construction management, supply chain, operations preferred.
- 2-4 years of experience in operational coordination, project support or related roles.
- Experience working in landscape construction, manufacturing, construction, trade logistics, or related industries is preferred.
- Experience or familiarity supporting vendor purchasing inventory, and vehicle/fleet maintenance tracking.
- Strong cross-functional communication skills working alongside sales, technical design teams and field crews.
- Ability to analyze data, gather operational metrics and prepare clear performance reports for leadership.
- Proficiency in reading work orders, basic blueprints and shop drawings.
- Strong organizational skills with the ability to manage multiple priorities and competing deadlines; high attention to detail.
- Excellent verbal and written communication skills to collaborate effectively with clients, internal teams, and subcontractors.
- Strong proficiency with scheduling and project management software, including MS Project, Monday.com, Asana, ERP/procurement tools, and MS Excel.
- Strong understanding of and commitment to Bienenstock’s mission of connecting people with nature through natural playgrounds and outdoor spaces.
This posting is for a new vacancy. Our hiring process does not involve the use of artificial intelligence to screen, assess, or select applicants.
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