First seen by our source: 3 hours ago
Part-Time Administrative Assistant
@ Colibri NeuroWellness
Waterloo, Ontario
Overview
Colibri NeuroWellness is hiring a part-time Administrative Assistant for its on-site clinic in Waterloo, ON. The role covers greeting clients, phones and email, appointment scheduling, intake forms, records, billing support and general office tasks. The posting requires a high school diploma and states part-time, on-site presence during assigned clinic hours.
Responsibilities:
- Greet clients and answer and direct phone calls
- Manage email inquiries and schedule appointments
- Handle client intake forms and maintain accurate records
- Support billing and payment processing
- Organize files, prepare documents and order supplies
Requirements summary:
- High school diploma required
- Strong administrative, scheduling and record-keeping skills
- Professional phone etiquette and interpersonal skills
- Ability to maintain confidentiality of sensitive information
- Detail-oriented and able to manage multiple tasks
- Healthcare or clinic experience is an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Travel | air: none · ground: none |
| Work setting | Office, Client sites |
| Position | Sitting and standing |
| Physical demands | physical low · computer moderate |
| Education | High school (required), College diploma (preferred) |
| Fields of study | office administration, healthcare administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Colibri NeuroWellness
| Field | Value |
|---|---|
| Open jobs on Jobsy | 1 |
Company Description Colibri NeuroWellness is a multi-disciplinary clinic that brings together Psychologists, Clinical Social Workers, Psychotherapists, ADHD/Executive Functioning Coaches, Occupational Therapists, and psychology staff. The clinic offers a wide range of services that support mental health, emotional well-being, stress management, sensory needs, and neurocognitive functioning. Services include psychotherapy, counselling, coaching, occupational therapy, cognitive rehabilitation, and psychological assessment for concerns such as learning, attention, and cognitive functioning. Colibri NeuroWellness serves individuals across the lifespan - children, teens, adults, and seniors - as well as couples and families in a collaborative, client-centered environment.
Role Description The Part-Time Administrative Assistant will provide day-to-day administrative support to ensure smooth clinic operations at Colibri NeuroWellness. This on-site role, based in Waterloo, ON, includes greeting clients, answering and directing phone calls, managing email inquiries, and scheduling appointments. The Administrative Assistant will handle client intake forms, maintain accurate records, support billing and payment processing, and organize files and documentation. Additional responsibilities may include preparing documents and correspondence, coordinating with clinical staff to manage calendars, and assisting with general office tasks such as ordering supplies and maintaining a clean, professional reception area. This is a part-time position that requires consistent on-site presence during assigned clinic hours.
Qualifications
- Strong administrative assistance skills, including scheduling, record-keeping, and managing client files.
- Professional phone etiquette and interpersonal communication skills for client-facing and internal interactions.
- Executive administrative assistance capabilities, such as calendar coordination and supporting clinical staff with administrative tasks.
- Clerical skills, including data entry, document preparation, filing, and basic office software proficiency (e.g., email, word processing, spreadsheets).
- Ability to maintain confidentiality and handle sensitive information in accordance with privacy and healthcare standards.
- Detail-oriented, organized, and able to manage multiple tasks in a fast-paced clinic environment.
- Previous experience in a healthcare, mental health, or clinic setting is an asset.
- High school diploma required; post-secondary education in office administration, healthcare administration, or a related field is an asset.
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