Payroll Coordinator

POSITION TITLE: Payroll Coordinator

LOCATION: North Bay, Ontario

Salary: $60,000.00 to $70,000.00

MacLean Engineering is looking for a skilled and experienced Payroll Coordinator to join our team in North Bay Ontario. This is a great opportunity to be part of a growing team working cross functionally throughout the organization. This position is responsible for the administration of the company’s payroll and benefits programs. If you are looking to be challenged, valued, and rewarded with a competitive compensation package in a dynamic and challenging work environment, this position is for you!

About the Position: The Payroll Coordinator position requires you to have extraordinary attention to detail, work as part of a small team and the ability to communicate effectively to people at all levels. Below are more of the responsibilities and proficiencies required:

Specific Responsibilities

• Co-ordinate timely collection and data entry of vacation/ statutory holiday/leave of absence and other payroll/benefits information as required
• Prepare and input payroll data into ADP to ensure timely processing of bi-weekly payroll for multiple shifts and locations. Ensure completeness and accuracy of payroll data including employer and employee payroll taxes, benefits and other deductions
• Process participant enrollments and changes, account invoicing/reconciliations, and related record keeping for group benefit and retirement savings plan
• Input and maintain accurate employee payroll and benefit data in ADP payroll software and employee Payroll/Benefit files.
• Resolve payroll/benefit/pension discrepancies and issues with the appropriate person(s) in a timely manner
• Prepare and distribute Payroll related communications, administer Workforce Now
• Perform annual vacation audits for each department to ensure vacation information is complete and accurate. Enter vacation time into Time and Attendance Module once received from Managers/Supervisors
• Provide various reports and/or reconciliation’s for payroll, overtime, headcount, benefits, and other data as required and requested by management for administration of the company
• Other duties as assigned and requested by Manager/Supervisor
  

About You: The successful candidate(s) must be willing to learn, open-minded and flexible, organized and detail oriented, team oriented, disciplined, and must have a positive attitude, along with the following qualifications:

Experience:

• College Diploma or equivalent accredited education in Accounting/Bookkeeping/Payroll is preferred
• Completion of or enrollment in the Canadian Payroll Association Certification program as Payroll Certified Practitioner
• Minimum 3–5 years utilizing automated Payroll System and benefit/retirement savings plan administration experience.
• Strong organizational skills with very high attention to detail
• Experience with ADP Workforce Now & Pay@Work is preferred or equivalent
• ERP experience with Microsoft Dynamics D365 is an asset
• Strong computer skills working with MS Office applications (particularly Excel)
• Experience working in an ERP environment an asset
• Excellent verbal and written communication skills
• Bilingual both written and oral in French is an asset
• Familiarity with Provincial guidelines
• Superior interpersonal skills and ability to communicate effectively with employees at all levels including executive management
• Exhibit a demonstrated ability to ensure a high degree of confidentiality, discretion and diplomacy

About Us: Founded in 1973 in Ontario, Canada, MacLean Engineering is the world’s largest Canadian-based manufacturer of underground mining equipment. While continuing to expand both our product range and global footprint, we remain privately owned and committed to the founder’s original design principles: safety, productivity, and enduring quality. Our company delivers mobile equipment solutions for both underground and surface mining, supported by unit-of-one manufacturing expertise and a global service network.

Driven by a strong commitment to safety, productivity, and customer support, MacLean serves mining operations worldwide through branches in Canada, the United States, Mexico, Peru, South Africa, and Australia. We operate five manufacturing facilities located in Collingwood, Owen Sound, Barrie, North Bay, and Mexico, and employ over 1,000 people across six countries and four continents. The next chapters of MacLean’s mining innovation story are being written within the broad themes of electrification, automation, and digitalization of the global mining industry.

We offer competitive wages and benefits including:

• 3 weeks' vacation annually.
• Paid sick and family emergency time.
• Free coffee!
• Flexible Group benefits Package (Once probationary period is completed)
• Voluntary DPSP (Deferred Profit-Sharing Plan) and GRRSP (Group Registered Retirement Savings Plan) (Once probationary period is completed)
• Annual Employee Bonus
• $250 Annual Safety Shoe allowance
• $200 Prescription Safety Glasses allowance every 24 months
• Company Paid Uniforms
• Employee appreciation days, raffles/draws, BBQ’s and much more

If you are interested in being a part of an established and growing Canadian Company, we want to hear from you!

Please note that employment with MacLean Engineering is contingent upon the successful completion of a background check conducted by our third-party provider, Sterling Backcheck. This process may include verification of employment history, education, and a criminal record check, depending on the requirements of the position.

A clear and satisfactory result is required for all candidates prior to the confirmation of employment.

MacLean Engineering & Marketing Co. Limited is an equal opportunity employer and is committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (2005).

MacLean Engineering & Marketing Co. Limited will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.