Posted 2 months ago
Payroll Specialist
@ Xanadu
Toronto, Ontario
Overview
Xanadu is hiring a full-time Payroll Specialist, a new position, to process semi-monthly payroll in ADP Workforce Now and keep it compliant with Canadian payroll law. The work covers payroll reconciliations, T4 and ROE filings, benefits administration, and employee data upkeep. Base salary is 80,000 to 100,000 CAD, plus equity and benefits.
Responsibilities:
- Process semi-monthly full-cycle payroll in ADP Workforce Now
- Reconcile earnings, deductions and benefit invoices
- Prepare T4s, ROEs and year-end payroll filings
- Maintain employee records and answer payroll inquiries
- Administer benefits and pension deductions
Requirements summary:
- 2 to 5 years of payroll processing experience
- Hands-on ADP Workforce Now experience
- PCP designation or working towards it
- Strong knowledge of Canadian payroll legislation and CRA guidelines
- Post-secondary education in accounting, finance or business
- Advanced Excel skills (pivot tables, VLOOKUP)
Tools & skills
Benefits mentioned
Source and dates
Source type not verified · hibob
- Employer posting date
- 2026-09-21
- First seen by our source
- 2026-10-27
- Source record updated
- 2026-10-27
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Finance & accounting |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | PCP |
| Education | College diploma (required), Bachelor’s degree (required) |
| Fields of study | Accounting, Finance, Business Administration |
| Perks mentioned | Stock or equity |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Xanadu
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Full company description
Xanadu Quantum Technologies Inc. is a Canadian quantum technology company, and one of the world's leading photonic quantum hardware providers. Founded in 2016, Xanadu's mission is to build quantum computers that are useful and available to people everywhere. To achieve this mission, the company has taken a full-stack approach and builds hardware, software, and pursues state-of-the-art research with select partners. The company is also advancing the field of quantum machine learning (QML) through the development of PennyLane, an open-source project that has become a leading software library among quantum researchers and developers. Xanadu is bringing together exceptional minds from around the world to build something extraordinary. Learn more at xanadu.ai
- LinkedIn followers
- 56,801
- People associated on LinkedIn
- 342
- Reported office locations
- Toronto, Ontario M5B 2H7, CA
- Other recorded names
- Xanadu
- Specialties
- Quantum Computing
- Artificial Intelligence
- Machine Learning
- Deep Learning
- Cloud Computing
- Quantum Simulations
- and Quantum Algorithms
- Profile identifies a recruitment agency
- No
Xanadu Quantum Technologies Inc. is a Canadian quantum technology company, and one of the world's leading photonic quantum hardware providers. Founded in 2016, Xanadu's mission is to build quantum computers that are useful and available to people everywhere. To achieve this mission, the company has taken a full-stack approach and builds hardware, software, and pursues state-of-the-art research with select partners…
| Field | Value |
|---|---|
| Industry | Computer Hardware Manufacturing |
| Company size | 51-200 employees |
| Headquarters | Toronto, Ontario |
| Organization type | Privately Held |
| Year founded | 2016 |
| Specialties | Quantum ComputingArtificial IntelligenceMachine LearningDeep LearningCloud ComputingQuantum Simulationsand Quantum Algorithms |
| Open jobs on Jobsy | 76 |
| View page |
Xanadu’s mission is to build quantum computers that are useful and available to people everywhere.
At Xanadu, we are learners, innovators, researchers, collaborators and problem solvers. We are creating something that has never been built before. What we are doing is extremely hard, the classic moon shot. Few people in their life will be able to be a part of something like this, where if we are successful, the technologies we develop will solve some of the world’s most challenging problems and literally change the world. And that is something to be excited about!
Your role and responsibilities:
The Payroll Specialist is responsible for the accurate and timely processing of payroll using ADP Workforce Now (WFN) and related ADP systems. This role ensures compliance with applicable payroll legislation, company policies, and maintains confidentiality of employee information. The ideal candidate has strong attention to detail, extensive knowledge of Canadian payroll regulations, basic knowledge of US payroll regulations, and hands-on experience with ADP platforms.
Payroll Processing
- Process full-cycle payroll (semi-monthly) using ADP Workforce Now (WFN).
- Ensure accurate calculation of wages, overtime, bonuses, commissions, and deductions.
- Review and validate payroll reports prior to finalization.
- Process off-cycle payments, including terminations, adjustments, and retroactive pay.
- Ensure compliance with federal and provincial payroll legislation (e.g., CRA regulations, Employment Standards).
- Prepare and reconcile payroll-related reports including T4s, ROEs, and year-end filings.
- Maintain up-to-date knowledge of payroll laws and regulatory requirements.
- Maintain and update employee records in ADP systems (new hires, terminations, changes).
- Collaborate with HR to ensure employee data accuracy.
- Respond to payroll-related inquiries from employees and management.
- Perform regular payroll reconciliations (earnings, deductions, benefits).
- Resolve discrepancies and ensure accuracy of payroll data.
- Assist in internal and external payroll audits as required.
- Knowledge of benefits administration and reconciliation of Benefit Carrier invoices
- Administer employee benefits, pension contributions, and other payroll deductions.
- Coordinate with benefits providers to ensure accurate deductions and reporting.
- Utilize ADP Workforce Now (WFN) and other ADP modules for payroll processing and reporting.
- Assist with system updates, testing, and implementation of enhancements if needed.
- Generate custom reports as required by Finance or HR teams.
Basic qualifications and experience:
- Post-secondary education in Accounting, Finance, Business Administration, or related field.
- Minimum 2–5 years of payroll processing experience.
- Hands-on experience with ADP Workforce Now (WFN) and/or other ADP payroll systems is required.
- PCP (Payroll Compliance Practitioner) designation or working towards it is a requirement.
- Strong knowledge of Canadian payroll legislation and taxation (CRA guidelines).
- High level of accuracy and attention to detail.
- Excellent organizational and time management skills.
- Strong communication and customer service skills.
- Proficiency in Microsoft Excel (pivot tables, VLOOKUPs preferred).
This is for a new position. Your base salary will be determined based on your location, experience, and internal benchmarks. The base salary range is 80,000 - 100,000 CAD. You will also be eligible for equity and benefits.
Our values are important. They are fundamental and lay the foundation for culture at Xanadu. Learn more about our values here.
We are an equal opportunity employer and encourage candidates of all backgrounds to apply. We are committed to building an inclusive, safe, and equitable culture and fostering an environment where our employees feel included, valued, and heard. We are committed to meeting the needs of all individuals and support a barrier-free workplace. Should you require accommodations at any point during the recruitment process please contact Recruiting at [email protected].
Please be advised that we may use artificial intelligence (AI) tools to assist in the screening and assessment of applicants for this position. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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