Program officer

Are you a seasoned event management professional looking to orchestrate large-scale gatherings that make a real impact?

We are seeking a passionate and meticulous Program Officer to take charge of a diverse range of engaging projects—from public conferences to summer schools and strategic retreats. Based in the heart of downtown Montreal, this stimulating role will see you managing the entire lifecycle of multiple concurrent events—from logistical planning, vendor selection, and budget management to flawless execution—all while collaborating closely with inspiring teams across communications, finance, and programming.

If you are ready to take on this motivating challenge and apply your event expertise within a dynamic environment, please submit your application today!

Advantages
- Competitive salary based on experience
- Group insurance 100% employer-paid
- 10 personal days
- RRSP
- 35 hours/week

Responsibilities
Event Organization

· Serve as the primary person responsible for the logistical planning, site scouting, setup, management, execution, and coordination of events;

· Work closely with management to align logistics with the content development for the Foundation’s PIP (Program/Initiative/Project) events;

· Analyze and document the feasibility of events and programming schedules—considering venue capacity and timelines—and identify the specific material, equipment, and layout requirements for their implementation;

· Establish the event logistics necessary for the execution of the Foundation’s public events and activities;

· Maintain constant, proactive oversight of the various requirements arising from the staging of these events;

· Contribute to the Foundation’s publications by providing content related to the Foundation’s events;

· Collaborate closely with the program, finance, and communications teams to ensure the seamless execution of events;

· Provide support to community members in the organization of events they are tasked with carrying out.

Administration:

· Oversee all administrative support related to event organization;

· Manage relationships with vendors in compliance with the Foundation’s policies;

· Draft and complete various analyses, administrative reports, and other technical documents related to the role;

· Administer and analyze post-event evaluations (post-mortems);

· Perform various administrative tasks to support the team;

· Carry out other related tasks pertaining to events.

Qualifications
DESIRED PROFILE

· Bachelor’s degree in the humanities, social sciences, or a related field, or an equivalent combination of experience; a Master’s degree is preferred.

· 5 years of relevant experience in one or more of the following areas: event organization, project supervision, program management, higher education, NGOs, government, civil society, or other public-sector organizations or institutions.

· Fully bilingual (English/French), with excellent written and oral proficiency.

· Excellent oral and written communication and presentation skills (in both French and English).

· Experience and comfort in interacting with external audiences, including community members and the academic community.

· Proactive, autonomous, and capable of working both independently and collaboratively in a fast-paced environment.

· Strong organizational skills, with the ability to manage pressure effectively, handle multiple priority initiatives simultaneously, meet deadlines, and maintain the highest quality standards.

· A team player with creativity and a strong capacity to adapt to change.

· Intellectually curious, rigorous, and open to considering multiple perspectives.

· Ability to think strategically and maintain a broad, big-picture perspective.

ESSENTIAL SKILLS

· Fully bilingual (French and English), both oral and written.

· Excellent command of standard office software (Word, Excel, PowerPoint, Outlook).

· Strong organizational, coordination, and priority-management skills.

· Excellent research, writing, and editing skills.

· Excellent project management skills.

Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:
-communicate with English-speaking clients/partners/employees located outside Quebec on a daily basis
-work on client projects, products or deliverables that are required to be delivered to clients in English

Summary
Interested in this position?

Send us an email anytime at [email protected]

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada, 525 Viger Avenue West, Suite 501, Montreal, Quebec H2Z 0B3

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.