Programs Clerk

The Opportunity:

The Ministry of Community Safety is seeking a flexible and highly motivated individual for the role of Programs Clerk at the Saskatoon Correctional Centre. In this rewarding position, you will be responsible for duties such as operating computers and office equipment, entering and retrieving data using various software programs, keeping records and retrieving or searching files, and various other office administration functions.

• Prepare, format, proofread, and process documents, correspondence, and reports.
• Maintain organized electronic and paper files; update, retrieve, and archive records according to procedures.
• Enter, update, and verify data in databases, spreadsheets, and ministry systems.
• Produce routine reports and summaries to support program operations.
• Respond to phone, email, and in‑person inquiries; provide information or direct clients to appropriate staff.
• Process administrative transactions, applications, and financial documents such as invoices, payments, receipts, and expense reports.
• Monitor and code expenditures; assist with basic budget tracking.
• Handle incoming and outgoing mail and ensure timely document distribution.
• Maintain office supplies and equipment; coordinate orders and track inventory.
• Schedule and support meetings, events, and staff activities by preparing materials and managing calendars.
• Create, update, and organize case files or client information for review by program staff.
• Check documents and data for completeness, accuracy, and compliance with policies.
• Provide basic support for office software and equipment troubleshooting.
• Maintain confidentiality, adhere to records-management standards, and work collaboratively to support efficient, client-focused office operations.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.

Technical Knowledge and Skills:

• Knowledge of applicable computer hardware and software applications and terminology. (All Levels - Bring)
• Knowledge of office and/or administrative procedures, protocols and equipment. (I & S - Bring/Learn)
• Knowledge of office filing procedures and systems. (E- Learn)
• Knowledge of office management and administrative procedures and protocols. (S - Bring)
• Knowledge of word processing, databases, and/or spreadsheet software. (E - Learn)
• Knowledge of computer applications such as word processing, security, communication, spreadsheet software, database and operating systems and/or computer hardware. (I - Bring/Learn, S - Bring)
• Knowledge of government purchasing and payment practices. (S - Bring)
• Knowledge of relevant legislation, regulations, acts, agreements, policies and/or procedures. (E & I - Learn, S - Bring/Learn)
• Knowledge of applicable accounting principles. (I - Bring)
  

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)
• Managing Organizational Resources (Level B)
  

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements
  
  

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.