Project Administrator II

Are you looking for a challenging role where you will have the opportunity to have a huge impact on an industry leader?

Do you have outstanding relationships and a creative streak? Do you have strong attention to detail?

If so, this role may be for you!

Position: Project Administrator II
Location: North York, ON & Chatham, ON
Payrate: $28.57/h

Advantages
Location: North York, ON & Chatham, ON
Duration: 1-Year Contract (with strong potential for extension)

Responsibilities
Administration

Manage and monitor engagement mailbox, creating entries within database system
Review and draft letters to support engagement within First Nations communities.
Attend and take minutes during meetings
Support the coordination of meetings and engagement activities with Indigenous groups.
Assist in tracking community commitments, action items, and follow-up activities arising from engagement meetings.
Maintain contact databases and distribution lists for Indigenous Nations, community groups, and stakeholders.
Prepare and format presentations, briefing notes, meeting materials, and correspondence.
Coordinate internal communications and team updates.
Support document review and quality assurance for external communications.

Corporate Citizenship Support and Event Coordination

Support sponsorship applications for local communities and Indigenous groups, guiding both external applicants and internal team members through company’s Corporate Citizenship process.
Coordinate community events to foster engagement and enhance brand reputation.
Order promotional materials, maintain inventory, and ensure availability for events.
Manage event logistics such as booking hotels, catering, venues and payments.

Compliance & Documentation

Review and edit engagement logs for accurate records and reporting.
Oversee meeting minute reviews, coordinating with employees and consultants for timely finalization and distribution.
Assist with maintaining team SharePoint site and records management.
Support regulatory filings by organizing consultation records, correspondence, and supporting documentation.
Assist with the preparation and quality control of consultation summaries, reports, presentations, and briefing materials.
Maintain project files and records in accordance with regulatory and records management requirements.

Team Support

Maintain the team’s shared calendar and SharePoint site access
Submit and manage vendor onboarding.
Collaborates with project teams, external consultants as well as internal Community and Indigenous engagement team.
Attends regular project meetings (weekly) and team meetings (monthly)
Attends ad hoc event planning meetings
arranging building access or registering guests for WIFI access or booking rooms for consultation

Qualifications
Knowledge, Skills and Abilities

Relevant education and a minimum of 3 years’ experience in the administrative field; or an equivalent combination of education and experience.
Intermediate to High level of experience Proficient with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.
Strong interpersonal and communication skills
Above average organization and planning skills
Ability to learn tasks quickly and become efficient in a short period of time
Self-starter, proactive and self-motivated
Excellent time management skills and the ability to prioritize competing demands
Ability to perform work with constant interruptions and minimal direct supervision

Summary
If this role sounds like a good fit for you, please APPLY ONLINE at www.randstad.ca

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.