Project Coordinator

Who We Are

Brandt is a customer driven company, privately owned and family run, strengthened by diversification and succeeding through specialization. We operate over 170 locations across Canada, the USA, Australia, and New Zealand.

For nine decades, the people of Brandt have stood shoulder-to-shoulder with the hardworking people that we serve. And really, there’s no place we’d rather be because just like them, it’s when we’re working hard and getting things done that we’re at our best.

Our success is driven by a passionate belief in the unlimited potential of our company and the ultimate success of our customers and we act on that belief every single day.

That’s Powerful Value, Delivered.

What You Will Be Responsible For

• Work within the project management processes and advise key stakeholders of the project status. Assist the Manager of Projects to further develop new processes as required.
• Create and maintain accurate project management of Bucket Projects, project opening, scheduling, purchase orders, contracts, Billing, Reporting, and Closing.
• Assemble and organize Project Meetings, Minutes, Documents, including Purchas Orders, Project Charters, and Plans, at the beginning of a project. The Project Coordinator organizes the information, obtains formal approvals for project launch, co-ordinates with accounting, and Project Managers.
• Set up new vendors in Sage.
• Support Project Managers with project close documents and create and distribute O&M manuals and warranty documents.
• Create, Set-up, Distribute, and Monitor process and execution of Invoices on behalf of the AP dept and coordination with the Project Managers for each active project and subsequent Warranty work.
• Support project managers and field staff with project binders that contain, Trade Contact lists, Scope of work descriptions, Purchase Orders, and Weekly Cost Reports.
• Coordinate the active Punchlists of the Design and Field teams, as well as other involved departments so that they maintain required timeliness on outstanding answers requested.
• Schedule Cross functional meetings held at appropriate intervals that ensure team members are aligned.
• Manage changes and process descriptions of Project Guide Book information for new staff. Help with the training process for new staff members by referencing the answers to questions with the Guide book processes.
• Along with accounting, effectively manage the AP tasks of projects by pushing to meet deadlines for payment processes.
• Have a positive attitude towards work and provide leadership to create a good working environment for others
• Be a problem solver. Help to develop the solutions we need, filling gaps that may exist.
• Other duties as assigned.

What We Look For

• Project related experience is required.
• CAPM or equivalent qualifications would be considered an asset.
• Advanced proficiency in Microsoft Project scheduling software is considered essential.
• Must have strong communication skills and a positive attitude toward work.
• Skilled in the use of spreadsheets, related database, and word processing software
• Ability to process computer data and to format project reports.

What We Offer

• Competitive compensation: we offer competitive wages that recognize your skills, experience, and contributions.
• Continuous Learning: through on-the-job training and educational opportunities.
• Opportunities for advancement within a growing company that values initiative and teamwork.
• Comprehensive benefits coverage: including health, dental, insurances, and more to support your and your family’s wellbeing.
• Retirement savings programs: Company matching pension and RRSP programs to help you invest in your future.

When you work for Brandt, we work for you. It’s as simple as that.