Posted last month
Project Coordinator
@ Ambico Limited
Ottawa, Ontario
Overview
Ambico Limited is hiring a full-time Project Coordinator to support the Project Management team under the Director, Customer Relationship Management. The role covers project documentation, customer samples and approvals, workflow and CRM data, warranty coordination and compliance tasks through closeout. The position is in-office, with a salary of $55,000 to $70,000 and comprehensive health, dental and vision coverage.
Responsibilities:
- Maintain project documentation, job files and status records in workflow and CRM systems
- Coordinate customer samples, approvals, warranties and quality issues
- Escalate missing or conflicting information to prevent delays
- Draft customer correspondence and provide reception and CRM backup
Requirements summary:
- College diploma in Office Administration or equivalent training
- At least 3 years in an administrative support role
- Proficiency in Word and Excel
- Strong communication, organization and time management skills
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · rippling
- Employer posting date
- 2026-09-24
- First seen by our source
- 2026-10-23
- Source record updated
- 2026-10-23
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Encouraged to apply | Women, Indigenous peoples, People with disabilities, 2SLGBTQ+ |
| Education | College diploma (required) |
| Fields of study | Office Administration |
| Perks mentioned | Generous paid time off |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Ambico Limited
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Specialized Doors, Frames & Windows
Full company description
AMBICO manufactures specialized doors and door frames. Located in Canada's capital city of Ottawa, Ontario, AMBICO LIMITED operates from an office and manufacturing facility covering one city block. The formula for AMBICO's success includes quality driven, laboratory tested, specially manufactured products. Our decorative line of products includes recessed panel, brass clad, bronze clad, as well as stainless steel doors and door frames. AMBICO's exceptional line of engineered door and frame products include acoustic wood, acoustic steel, bullet resistant steel, blast resistant, lead lined, oversized and stainless steel. AMBICO services our products with an expert team of engineers and sales personnel. Our selected network of manufacturer's representatives and independent distributors enhances our ability to provide dedicated client service across North America and throughout the world.
- LinkedIn followers
- 2,974
- People associated on LinkedIn
- 88
- Reported office locations
- 1120 Cummings Ave, Ottawa, ON K1J 7R8, CA
- Other recorded names
- AMBICO Limited
- Specialties
- specialized door and frame assemblies
- specialized doors and frames
- acoustic doors and frames
- and bullet resistant doors and frames
- Profile identifies a recruitment agency
- No
AMBICO manufactures specialized doors and door frames. Located in Canada's capital city of Ottawa, Ontario, AMBICO LIMITED operates from an office and manufacturing facility covering one city block. The formula for AMBICO's success includes quality driven, laboratory tested, specially manufactured products. Our decorative line of products includes recessed panel, brass clad, bronze clad, as well as stainless steel…
| Field | Value |
|---|---|
| Industry | Manufacturing |
| Company size | 51-200 employees |
| Headquarters | Ottawa, ON |
| Organization type | Privately Held |
| Year founded | 1955 |
| Specialties | specialized door and frame assembliesspecialized doors and framesacoustic doors and framesand bullet resistant doors and frames |
| Open jobs on Jobsy | 6 |
| View page |
About AMBICO
AMBICO is a family-owned business with a proud legacy of excellence dating back to 1955. As a world-class manufacturer of high-performance and decorative doors, frames, and windows, our mission is to deliver innovative solutions that meet the evolving needs of our clients while maintaining a commitment to quality, precision, and design. Together, we are shaping the future of door hardware manufacturing with innovation, integrity, and craftsmanship.
At AMBICO, we value potential as much as experience. If you believe you can bring value to the team, even if your background doesn’t align perfectly with the job description, please apply.
AMBICO is committed to diversity and equity in our workplace.We welcome applications from individuals of all backgrounds, including but not limited to Women, Aboriginal persons, Persons with disabilities, Ethnic minorities, Persons of minority sexual orientation or gender identity, Visible minorities, and others who may contribute to the diversification of our workforce and share our values.
We provide accommodation to ensure a fair and inclusive recruitment process for all candidates. If you are invited to continue the selection process, please notify us at [email protected] if you require any adaptive measures to support your participation.
About the role
Under the supervision of the Director, Customer Relationship Management, the Project Coordinator supports the Project Management team by executing key administrative, coordination, and process driven activities that enable projects to move efficiently from order through closeout. This role acts as a central organizer and execution support, reducing friction, preventing delays, and ensuring information is complete, accurate, and timely across departments.
What you'll do
- Coordinate and maintain project documentation, job files, and required project records to support accurate and timely execution.
- Manage customer samples, approvals, and related tracking, ensuring follow‑ups and documentation are completed accurately.
- Update and maintain project status, milestones, and notes in workflow and CRM systems, ensuring data accuracy and consistency across platforms.
- Coordinate and maintain quality control related to stain approvals, as required.
- Coordinate requirements related to the product warranties and quality issues, including partnering with internal stakeholders.
- Identify missing, incomplete, or conflicting information and escalate issues appropriately to prevent delays or rework.
- Support administrative and coordination tasks related to auxiliary orders, replacements, coordinating letter from engineering, customer surveys and special project needs.
- Follow established SOPs and contribute to improved process discipline by identifying gaps, duplication, or recurring workflow issues.
- Support clear, professional customer communication by preparing draft correspondence and ensuring alignment with internal commitments.
- Coordinate requirements to remain compliant with the Lacey Act, FSC or other requirements related to the project.
- Act as backup to reception and CRM administrative functions to cover absences.
- Build technical, system, and process knowledge of products and project lifecycles in preparation for progression into a Project Manager role.
- Work collaboratively and safely with colleagues in cross-functional roles and departments for related projects.
- Other related duties, as assigned.
Qualifications
Education: College diploma in Office Administration or other equivalent training
AND
At least 3 years experience in an administrative support role.
Skills & Attributes Required:
- Excellent verbal and written communication skills
- Excellent organizational and time management skills with flexibility to respond to changing priorities
- Result oriented with strong focus on being accountable
- Strong customer orientation skills
- Proficient on computer software applications (Word, Excel)
- Good ability to use initiative and problem solve
- Ability to work independently as well as in a team
Work Conditions
- Extensive computer use and may involve long periods of sitting.
- Extensive mental effort to analyze information and prepare responses.
- This position is normally in-office.
Why Join AMBICO?
- Competitive salary of $55,000 - $70,000
- Comprehensive health, dental, and vision coverage
- Paid time off and a supportive work environment
- Work with a team that values family, tradition, and excellence
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