Recruitment Coordinator

Recruitment Coordinator - 6 Months Contract

Job location: Remote GTA, with in-person requirement across GTA facilities as needed
Employment type: Full Time, Contract
Hours: 40 Hours per week

Salary : $50,000-$55,000 CAD annually; based on experience, qualifications, and overall fit for the role

A little about us

Aurora is proud to be a global leader in the cannabis industry. With a smart strategy, unmatched talent and focus on our long-term success, we believe we have a bright future.At Aurora, we’re passionate about helping patients improve their lives through high-quality premium medical cannabis under brands they can trust and rely on. Our products, available across Canada, Europe, Australia, and New Zealand, include leading brands like Pedanios, IndiMed, San Raf, Whistler, Greybeard and CraftPlant.Our diverse team works passionately across various roles, from manufacturing to corporate positions, and many more, united by our purpose: Opening the World to Cannabis. Enabled by science and empowered by people, for patients and consumers. We collaborate globally, embrace change with courage, stay agile, and treat everyone with compassion. We live our values daily, making a meaningful impact on patients, communities, and our A-Team.

Job summary

Reporting to the Talent Acquisition Specialist, Operations, the Recruitment Coordinator will play an integral role in supporting end-to-end recruitment activities across Aurora's Canadian Operations. This position will work closely with Hiring Managers, HR Partners, and cross-functional teams to facilitate an efficient and positive recruitment experience for both candidates and internal stakeholders.

Supporting recruitment across multiple facilities in Ontario and British Columbia, the Recruitment Coordinator will gain exposure to a variety of business functions and operational environments. The role will also provide opportunities to contribute to talent acquisition projects, process improvements, and initiatives aimed at enhancing recruitment efficiency and the overall candidate experience.

Main Responsibilities:

• Support the end-to-end recruitment lifecycle, including job requisition management, internal and external job postings, review applications, conduct preliminary telephone or virtual screenings, interview coordination, offer preparation, and onboarding activities.
• Support proactive candidate sourcing and talent pipeline development through recruitment platforms, professional networks, and other sourcing channels.
• Coordinate and schedule interviews with candidates, Hiring Managers, and interview panels, ensuring timely communication and a positive candidate experience throughout the recruitment process.
• Perform professional reference checks where applicable.
• Coordinate Post-Offer Employment Testing (POET) for applicable frontline positions, including tracking completion, and ensuring required clearances are received in accordance with company policies and pre-employment requirements.
• Prepare and coordinate employment offer letters, facilitate required approvals, and support pre-employment and onboarding activities through the Applicant Tracking System (ATS), HR Platform, and email.
• Collaborate with Hiring Managers across Ontario and British Columbia facilities to understand recruitment needs, hiring priorities, and candidate requirements.
• Support student and co-op recruitment initiatives, including job postings, candidate screening, interview coordination, and communication with educational institutions.
• Assist in developing and maintaining recruitment resources, including interview guides, screening questionnaires, and standardized recruitment documentation.
• Maintain accurate candidate records, requisition statuses, recruitment trackers, and hiring metrics to support reporting and recruitment planning.
• Partner with the Talent Acquisition Specialist on recruitment projects and continuous improvement initiatives focused on streamlining workflows, improving recruitment processes, and enhancing the candidate and hiring manager experience.
• Provide administrative and operational support to the Talent Acquisition function while collaborating with HR Partners, HR Services, and other internal stakeholders to ensure timely execution of recruitment activities.
• Ensure recruitment practices align with company policies, applicable employment legislation, confidentiality requirements, and established recruitment procedures.
• Perform other duties as assigned.
  
  

Knowledge and Skills:

• Understanding of the recruitment lifecycle, including candidate screening, interview coordination, offer management, and onboarding processes.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent interpersonal, verbal, and written communication skills, with a strong focus on delivering a positive candidate and stakeholder experience.
• Strong attention to detail, problem-solving abilities, and the ability to handle sensitive information with professionalism and confidentiality.
• Proactive, adaptable, and resourceful, with a willingness to learn, take initiative, and contribute to continuous improvement.
• Ability to work both independently and collaboratively with hiring managers and cross-functional teams.
• Previous recruitment experience within manufacturing, operations, or a regulated environment is considered an asset.
  
  

Education and Experience:

• Post-secondary diploma or degree in Human Resources, Business Administration, or a related discipline.
• 1–2 years of experience in recruitment, talent acquisition, human resources, or a related coordinator or administrative role.
• Previous experience supporting recruitment activities across multiple departments or locations is considered an asset.
• Experience with recruitment systems, candidate databases, and digital hiring platforms is preferred.
• Proficiency in Microsoft Office applications, including Outlook, Word, Excel, and Teams.
• Familiarity with Applicant Tracking Systems (ATS) or HR platforms; experience with SAP SuccessFactors is considered an asset.
• Previous experience with AI tools (Copilot) leveraging it for recruitment workflows would be an asset.
  
  

Working Conditions:

• Sitting for extended periods of time with the flexibility to sit/stand and adjust posture (neck, shoulder, and back) as required and take the necessary break(s).
• Working on a laptop with prolonged screen time responding to emails, attending meetings through Microsoft Teams, building materials/reports to present recommendations and solutions.
• Repetitive movement of hand and wrist (typing on keyboard and using mouse).
• Travel to a facility, office, or event space would be 0-25% of the time and would be done on an as needed basis.
• Flexibility when it comes to start and end times at work to enable work across various time zones for collaboration.
• Work activities involve handling loads up to 5kg maximum is limited.
• Lifting and carrying 5kg and above in load is not required.
• As part of mobility functions: reaching, bending, crouching, kneeling, and crawling is not required.
  
  

Next Steps

Apply today by submitting your resume through our website. You can expect your application to be reviewed by our Talent Acquisition Team and not an AI software/system. We will contact you if we see a fit via email.

Think you’re the ideal candidate but you don’t meet all the requirements? Apply anyways. We would love to review your application to see if you’re the right fit or find you an alternative opportunity. Not the role for you? Share this posting with your network while subscribing to our Talent Community to learn more about upcoming opportunities (if you are an Aurora employee, take advantage of the employee referral program by sharing this posting with someone in your network! If they are the successful candidate, you may be eligible for a bonus!).

Diversity, Equity, Inclusion, Belonging and Accessibility

At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work.Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers – and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic.

We value the unique skills and experience each person brings to Aurora and are committed to creating and maintaining an accessible environment. We are committed to the requirements of the Accessibility for Ontarians with Disabilities Act so if you require accommodation during the hiring process, please let our Human Resources team know by contacting us at [email protected]