Posted 6 months ago
Secretary - Executive Director
Mississauga, Ontario
Responsibilities:
- Manage and maintain calendars, appointments, and meeting schedules
- Answer and direct phone calls, emails, and other correspondence
- Prepare, edit, and format documents, reports, and presentations
- Organize meetings, including scheduling, agendas, and minutes
- Maintain filing systems (paper and digital) and office records
- Assist with travel arrangements and logistics as needed
Requirements summary:
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent organizational and time-management abilities
- High attention to detail and accuracy
- Ability to handle confidential information with discretion
- Strong interpersonal skills and professional demeanor
Tools & skills
Benefits mentioned
Source and dates
Employer career site / ATS feed · adp
- Employer posting date
- 2026-05-29
- First seen by our source
- 2026-10-08
- Source record updated
- 2026-11-12
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job Summary
We are seeking a highly organized and motivated Secretary to provide administrative and office support. The successful candidate will play a key role in ensuring the office operates smoothly by managing communications, coordinating schedules, and supporting daily operations.
Key Responsibilities
- Manage and maintain calendars, appointments, and meeting schedules
- Answer and direct phone calls, emails, and other correspondence
- Prepare, edit, and format documents, reports, and presentations
- Organize meetings, including scheduling, agendas, and minutes
- Maintain filing systems (paper and digital) and office records
- Assist with travel arrangements and logistics as needed
- Greet and support visitors in a professional manner
- Order and track office supplies and inventory
- Support general office operations and administrative procedures
- Assist with onboarding processes for new staff
- Liaise with vendors and service providers (e.g., IT, facilities, catering)
- Provide general administrative support to staff and management
- Perform other related duties as assigned
Qualifications
- Strong written and verbal communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Excellent organizational and time-management abilities
- High attention to detail and accuracy
- Ability to handle confidential information with discretion
- Strong interpersonal skills and professional demeanor
- Previous administrative or secretarial experience preferred
- Fluent in English and Arabic, French is preferred
Key Competencies
- Ability to prioritize tasks and meet deadlines
- Strong problem-solving and organizational skills
- Adaptability and initiative
- Professionalism and reliability
Benefits
- Health & Dental Insurance
- Paid Sick time
- Paid Eid holidays
- Free Parking
- Company Events
- Pension Plan Contribution
- Tuition Fee Discounts
This is an on location Full time job for 5 days a week.
We are an equal opportunity employer committed to an inclusive hiring process and providing accommodations upon request. This posting represents a current, genuine vacancy. Artificial intelligence (AI) tools may be used to support initial resume screening. All hiring decisions are made by human reviewers.
Journal
Only you can see this. Kept on this device, and in your account when you sign in.