Posted 11 days ago
Senior Administrative Assistant
@ HR Associates
Toronto, Ontario
Overview
HR Associates is hiring a Senior Administrative Assistant on a contract basis for interim assignments in Ontario's public, broader public and not-for-profit sectors. The role supports managers, senior leaders and their teams with calendars, correspondence, records and project support.
Responsibilities:
- Manage calendars, schedule appointments and coordinate meetings
- Prepare and edit correspondence, reports and presentations
- Take meeting minutes and track action items
- Maintain records, filing systems and confidential documents
- Support departmental projects
Requirements summary:
- Senior administrative support experience for managers or leaders
- Strong scheduling, organizational and time-management skills
- Proficiency with Microsoft Office
- Discretion with confidential information
- Public or not-for-profit sector experience is an asset
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-11-02
- First seen by our source
- 2026-11-14
- Source record updated
- 2026-11-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
Summary and details written by AI from the posting; the employer’s posting is the authority.
HR Associates
| Field | Value |
|---|---|
| Open jobs on Jobsy | 4 |
Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality.
Our public sector, broader public sector, and not-for-profit clients are seeking Senior Administrative Assistants for interim assignments supporting managers, senior leaders, and their teams.
Key Responsibilities
- Manage calendars, schedule appointments, and coordinate meetings.
- Prepare and edit correspondence, reports, presentations, and meeting materials.
- Take meeting minutes, track action items, and follow up on outstanding tasks.
- Respond to inquiries and communicate with internal and external contacts.
- Maintain accurate records, filing systems, and confidential documents.
- Coordinate travel, events, and other administrative arrangements as required.
- Support departmental projects and help keep day-to-day work organized.
Qualifications
- Experience providing senior administrative support to managers, leaders, or departmental teams.
- Strong scheduling, organizational, and time-management skills.
- Clear, professional written and verbal communication.
- Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
- Ability to manage competing priorities, meet deadlines, and work independently.
- Strong attention to detail and discretion when handling confidential information.
- Experience in the public, broader public, or not-for-profit sector is an asset.
How to Apply
If you are interested in this opportunity, please submit your resume for consideration.
If you require accommodation during the recruitment process, please call 416-237-1500 x.235.
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