Posted 2 months ago
Accounts Payable Administrator
@ Flanagan Foodservice Inc.
Kitchener, Ontario
Overview
Flanagan Foodservice Inc. is hiring a full-time Accounts Payable Administrator to process vendor invoices, match them to purchase orders and receiving records, and serve as the main contact for assigned vendors. The role requires Grade 12, MS Excel proficiency and strong keyboarding, with a Thursday in-office requirement for cheque day.
Responsibilities:
- Process vendor invoices for payment
- Reconcile quantity and cost of product received
- Resolve receiving discrepancies
- Maintain vendor files and process expenses
Requirements summary:
- Grade 12 education
- General accounting and bookkeeping understanding
- Good MS Excel proficiency
- Strong keyboarding and attention to detail
Tools & skills
Source and dates
Source type not verified · apify-linkedin
- Employer posting date
- 2026-09-21
- First seen by our source
- 2026-11-15
- Source record updated
- 2026-11-15
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Finance & accounting |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | High school (required) |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Flanagan Foodservice Inc.
| Field | Value |
|---|---|
| Open jobs on Jobsy | 2 |
JOB DESCRIPTION
Position Title: Accounts Payable Administrator
Department: Accounts Payable
Position Reports to: Accounts Payable Supervisor
Position Summary:
The Accounts Payable Administrator is responsible for the timely processing of vendor invoices, matching and filing cheque copies and invoices, and is the main contact for assigned vendors.
Key Responsibilities:
- Process invoices for payment.
- Reconciliation of quantity and cost of product received.
- Resolve discrepancies related to the receiving of product.
- Entering cost adjustments and create debit notes as required by circumstances.
- Process expenses productively and accurately.
- Verify the correctness of supplier invoices in terms of amount, date, originating PO, discounts, taxes, etc.
- Properly maintain Vendor Files and Vendor Purchase Divisions in the system.
- Assist with Accounts Payable Auditing procedures as requested by Accounts Payable Supervisor.
- File paid invoices with copies of cheques attached.
- Communicate effectively with vendors and A/R departments.
- Process all US paid invoice as required.
- Collaborate effectively with all departments (Flanagan, Stop, and Roseland)
- Complete and keep up to date on all Health & Safety, Food Safety and Quality Assurance training pertinent to the role.
- Responsible for reporting any and all concerns related to the Health & Safety, safe handling and integrity of all items received, stored and distributed by Flanagan Foodservice.
- Adherence to all Health & Safety, Food Safety and WHMIS practices.
- Follow safe and efficient work procedures to meet customer requirements including maintaining a clean and safe environment
Required Qualifications:
- Grade 12 education.
- General understanding of accounting and bookkeeping practices.
- Good proficiency using MS Excel Spreadsheets.
- Strong Keyboarding skills.
- Detail oriented with a focus on accuracy.
- Good verbal and written communication skills and ability to converse in a professional manner.
- Ability to meet deadlines, and complete tasks efficiently and accurately.
- Ability to work independently and within a team.
- Strong problem solving skills.
Unique Requirements:
- Communicate effectively with vendors using patience and persistence to achieve satisfactory results.
- Manage large volumes of invoices for processing.
- Ability to sit for long periods.
- Repetitive movements.
- Must work in office on Thursdays (Cheque day)
Journal
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