Administrative Assistant

Are you known for your strong organizational skills and attention to detail? Are you able to juggle priorities while contributing to an efficient and harmonious office environment?

You might just be our ideal candidate!

Reporting to the Director of Human Resources, the Administrative Assistant provides essential support to the department’s day-to-day operations. He/she prepares and updates documents, coordinates internal communications, organizes meetings, and follows up on files, contributing to the efficiency and smooth flow of operations.

What you gain by joining our team:

• The chance to be part of a dynamic team that listens to your needs;
• A competitive salary and multiple opportunities for advancement based on your interests;
• Unlimited training through our mobile app;
• Team events and health & wellness programs;
• The opportunity to shape a role that truly reflects your strengths.

Sounds great, but what does a typical day as an Administrative Assistant look like?

• Promptly and courteously answer all incoming calls and direct them to the appropriate departments or individuals. Take accurate messages and ensure they are effectively relayed to the intended recipients;
• Receive, sort, and distribute incoming mail and packages in a timely manner. Ensure efficient management of deliveries and outgoing shipments;
• Act as a key administrative point of contact for the region, ensuring clear, professional, and timely communication with internal teams, partners, and external contacts;
• Provide broad administrative support to multiple departments based on changing priorities, including document preparation, data entry, reporting, file management, and follow-ups;
• Support the coordination of virtual meetings and regional activities, including scheduling, preparing materials, documenting action items, and ensuring follow-through;
• Assist leaders and team members with day-to-day administrative needs, helping streamline workflows and maintain operational efficiency;
• Coordinate the ordering and replenishment of administrative supplies and materials (e.g. stationery, basic equipment, and other operational needs), ensuring availability while respecting internal processes;
• Contribute to the development, documentation, and continuous improvement of administrative processes and best practices in a growing region;
• Help manage shared administrative tools, databases, and platforms, ensuring information is accurate, up to date, and well organized;
• Collaborate closely with colleagues to support ongoing projects, special initiatives, and ad hoc requests, adjusting priorities as required;
• Monitor deadlines, track progress on assigned tasks, and proactively flag risks or follow-ups to ensure nothing falls through the cracks;
• Support basic coordination with external vendors or service providers, when applicable;
• Take on new responsibilities and increased autonomy over time, based on operational needs, business growth, and individual strengths.

What you’ll need:

• Strong organizational and time-management skills to handle calls while completing other tasks;
• Excellent customer service skills and a professional attitude;
• Strong organizational abilities and the capacity to prioritize tasks effectively;
• Excellent verbal and written communication skills;
• Proficiency in office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Ability to work independently and as part of a team;
• Attention to detail and accuracy;
• Ability to handle confidential information professionally.

One meeting with us, and you’ll be won over!