Administrative Assistant

About the Role

We are looking for a reliable, organized, and detail-oriented Administrative Assistant to join our S3 Manufacturing team. This individual will provide administrative support across multiple departments, helping ensure daily tasks, documentation, and projects are completed accurately, efficiently, and on time.

The successful candidate is a proactive team player who enjoys staying organized, managing multiple priorities, and supporting others in a fast-paced work environment. They will bring a positive attitude, strong communication skills, and the ability to work independently while collaborating with employees at all levels of the organization.

Key Responsibilities

• Provide professional, confidential, and efficient administrative support to management and various departments.
• Create, update, and maintain forms, spreadsheets, and other administrative documents.
• Compile, organize, and prepare data and information as required by different departments.
• Perform accurate and timely data entry.
• Maintain filing systems and assist with document organization as required.
• Coordinate and assist with projects and administrative tasks as assigned.
• Provide administrative assistance to employees when authorized by their direct supervisor.
• Work collaboratively with all departments to ensure administrative tasks and documentation are completed accurately and within established deadlines.
• Perform all duties with a strong commitment to workplace safety and in accordance with the company's Safety Manual.
• Ensure quality and accuracy are maintained in all work performed, in accordance with the company's Quality Manual.
• Perform other duties as assigned.

What We're Looking For

The ideal candidate will bring:

• Minimum Grade 12 diploma or equivalent.
• Training in office administration, business administration, or a related field.
• Strong administrative, organizational, and time-management skills.
• Excellent attention to detail and a high level of accuracy.
• Ability to manage multiple tasks and meet competing deadlines.
• Strong written and verbal English communication skills.
• Proficiency in Microsoft Office applications, including Word and Excel.
• Ability and willingness to learn new software applications and systems.
• A positive, cooperative, and team-oriented attitude.
• Ability to work independently with minimal supervision.
• Initiative and sound problem-solving skills.
• A strong commitment to completing work accurately and on time.

What You Bring to the Team

You are someone who takes pride in keeping things organized and running smoothly. You understand the importance of accuracy, confidentiality, and follow-through, and you enjoy being a dependable resource for colleagues across the organization.

You are adaptable, take initiative when challenges arise, and approach your work with a positive, solutions-focused attitude.

If you enjoy supporting a team, keeping operations organized, and making a difference behind the scenes, we'd love to hear from you!

Why Work at S3 Group?

• Competitive wages
• Comprehensive benefits package
• RRSP matching program
• Educational & health allowances
• Advancement opportunities
• Challenging, respectful work environment

Please apply with a cover letter & resume.