Administrative Assistant

Who We Are

Emterra Group is a dynamic, growth-oriented, and safety-focused group of companies. Our organization have been deemed to be an “essential service” by providing collection and processing for recycling, organics, and waste that keep our communities clean and safe. With customer service and safety as our focus, we are looking for an energetic and driven employee to support our growing company and play a crucial role in waste diversion and the circular economy. Emterra is proud to be recognized as one of Canada’s Greenest Employers, a certified diverse supplier of the Canadian Aboriginal and Minority Supplier Council (CAMSC) and the Canadian Women Business Enterprise National Council (WBE).

Job Summary

Emterra Group is seeking an Admin Assistant to support our logistics and operations teams. Responsibilities include preparing shipment documentation, managing purchase orders and vendor invoices, coordinating employee reimbursements, tracking and analyzing data, handling correspondence, and assisting with reports and special projects.

Key Responsibilities

• Assist and support the functions of logistics team
• Receive and make customer service calls
• Prepare documentation for shipments
• Prepare and make reports for accounting, operations and administration
• Match purchase orders confirming prices and quantity to vendors invoices
• Verify receipt of material/services and confirmation of receipt of material/services
• Confirm accuracy of employee reimbursement expenses before processing
• Coordinate with vendors regarding invoicing, payment inquiries and discrepancies
• Respond to vendor inquiries in a timely and professional manner
• Collect, track, and analyze data information/data using Excel and other programs
• Conduct online research
• Review documents
• Apply appropriate discretion and due diligence to ensure accuracy when preparing and promptly completing all required documentation (i.e. reports, presentations, correspondence/communications, tables, charts, files, etc. video conferencing etc.)
• Proficient ability to compose confidential letters, memorandums, correspondence and written proposals
• Purchasing and maintaining inventory of corporate promotional products (pens, toques etc.)
• Ordering of printed materials (business cards, forms, stationary, decals etc.)
• Take part in other administrative duties and special projects as required

Skills & Qualifications

• Strong organizational and time management skills to function in a deadline driven environment
• Proficiency in using MS Office (Word, Excel) & Outlook
• Strong communication and interpersonal skills, and the ability to work well with employees at various levels of the organization
• Resourcefulness, sound judgment and excellent problem-solving skills
• Ability to foresee and plan for upcoming issues on behalf of the senior management team by being proactive
• Ability to multi-task, prioritize and manage own workflow
• A "roll up the sleeves" attitude and highly detail-oriented work style
• Superior communication, writing, editing and research skills
• Flexibility to adjust to changing work priorities of the senior management team and a fast-paced environment

Reasons to Apply, Stay and Grow with Emterra Group

• Opportunity to be part of one of Canada’s Greenest Employers!
• Competitive wages!
• Comprehensive health benefits (health, dental, and more depending on what you choose)!
• Employee Assistance Program, paid for by the company!
• Be part of an entrepreneurial organization that wants to continue to learn and grow!
• Ability to have an impact and make a change!

Are you ready to jumpstart your career by joining one of Canada’s Greenest Employers and become part of the environmental solution? If so, apply now! We appreciate all applicants who apply however only those who are qualified, will be contacted.

Emterra Group is committed to maintaining an equitable, fair, and diverse environment. Any applicants who have a disability or require reasonable accommodation may speak directly with our Human Resources Department. Reasonable accommodations will be assessed on a case-by-case basis. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

Please note that AI may be used to support the application review process; however, all applications are reviewed by our Human Resources Team.