Administrative Assistant

Brandt Corporate Services Ltd. is currently seeking an Administrative Assistant for our Regina, SK, head office location as part of our Executive Services team.

Under the supervision of the Director of Executive Services. Provides administrative, operational and clerical support to all Brandt Tractor branches and various departments. Arranges, manages and coordinates Brandt Tractor events such as tradeshow, branch open house, customer tours, hospitality events, sponsorship events and others. Responsible with Brandt’s association membership by maintaining records and delivering reports. Coordinating and assisting with various projects as directed and covering the reception desk as needed.

Who We Are

Brandt is a customer driven company, privately owned and family run, strengthened by diversification and succeeding through specialization. We operate over 170 locations across Canada, the USA, Australia, and New Zealand.

For nine decades, the people of Brandt have stood shoulder-to-shoulder with the hardworking people that we serve. And really, there’s no place we’d rather be because just like them, it’s when we’re working hard and getting things done that we’re at our best.

Our success is driven by a passionate belief in the unlimited potential of our company and the ultimate success of our customers and we act on that belief every single day.

That’s Powerful Value, Delivered.

What You Will Be Responsible For

• BTL Tradeshow, Events and Sponsorship – Obtaining and monitoring budget approval, register, organizes, coordinating information, payment arrangement, provides detailed reporting and maintaining records.
• Membership – Acquiring approvals, in charge of records, payment arrangement and detailed reporting.
• VISA – Reconciling, gathering receipts, double-checking control codes, reports submissions and maintaining records of the Director of Executive Services’ corporate credit card.
• Office Supplies – Maintaining and ordering corporate second floor office supplies
• Brandtnet – Manages and maintains Executive Services section of Brandtnet.
• Receiver – BAAN finance software
• BTL Uniform Order (Interim) – Processing request, obtaining approval, payment processing and monitoring record
• Reception (Backup) – Cover reception desk as needed
• Respond to telephone, e-mail and in-person individuals from clients, candidates and other parties.
• Refer to all inquiries to the appropriate individuals, divisions, or departments across the organization
• Type forms, letters, reports and memos as necessary- Receive and distribute all forms of paper correspondence
• Where necessary, assist in the compilation of data for various reports.
• Arrange and book meeting in boardrooms, off site conference halls, and other locations
• Ensure that the appropriate presentation equipment is available.
• As frontline worker, present a positive and professional image of the organization to all visitors, supplierS
• Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence.
• Maintain the reception in a tidy and presentable manner.
• Other Special Project - As directed.

What We Look For

• 2-4 years of direct work experience in an Administrative Assistant capacity preferred
• Office Education Certificate or relevant years of experience.
• Experience working on a multi-line switchboard is considered an asset
• High level computer skills specifically Microsoft Word, Excel and PowerPoint
• Excellent communication, presentation, organizational, and interpersonal skills
• Ability to meet deadlines
• Self-motivated
• Continuous Improvement mindset
• Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.
• Able to write simple correspondence, including memos, letters, etc.
• Ability to apply understanding to carry out instructions in written, verbal, or diagram form
• Able to maintain filing systems and basic databases
• Meticulous records maintenance skills
• Superior telephone manners and strong interpersonal skills
• Strong written and verbal skills to communicate with all levels of the organization and its executive team

What We Offer

• Competitive compensation: we offer fair, market-based wages that recognize your skills, experience, and contributions.
• Opportunities for advancement within a growing company that values initiative and teamwork.
• Comprehensive benefits coverage: including health, dental and more to support your wellbeing.
• Retirement savings programs: Pension and RRSP programs to help you invest in your future.

When you work for Brandt, we work for you. It’s as simple as that.