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Posted 2 months ago

Administrative Assistant

@ Motion

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Mississauga, Ontario

On-siteFull-time2+ years experience
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SIGNALS

Overview

Motion, a North American transportation solutions company, is hiring a full-time Administrative Assistant to handle collections follow-up, carrier onboarding, billing questions and office administration. The role requires 2+ years in an administrative or billing role, AR/AP fundamentals and strong spreadsheet skills, working in the Ontario office during regular business hours.

Responsibilities:

  • Run collections follow-up on past-due accounts
  • Onboard new carrier accounts and verify documents
  • Answer billing questions from carriers and internal teams
  • Maintain organized financial and account files
  • Handle general office administration and vendor coordination

Requirements summary:

  • 2+ years in administrative, bookkeeping, billing or office coordination
  • Working knowledge of AR and AP fundamentals
  • Strong spreadsheet skills including lookups and pivot tables
  • Experience with QuickBooks, Xero, Sage or similar and a CRM
  • Excellent written and verbal English; Punjabi or Hindi an asset

Tools & skills

ExcelQuickBooksXeroSageHubSpot
Source and dates

Employer career site / ATS feed · rippling

Employer posting date
2026-09-16
First seen by our source
2026-10-09
Source record updated
2026-10-16

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience2+ years
Hours per week40 (estimated)
Scheduleday
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Job description

About Motion

Motion is a North American transportation solutions company helping fleets save money, move smarter, and operate more efficiently. We partner with carriers of all sizes to provide access to discounted fuel programs, flexible financial services, and powerful digital tools that simplify fleet operations.

Our mission is to remove the friction that trucking companies face every day—whether that’s managing costs on the road, streamlining back-office processes, or unlocking new ways to grow their business. With Motion, carriers gain a trusted partner who understands the realities of the industry and is building modern solutions to keep them moving forward.

What you'll do

  • Run collections follow-up on past-due accounts
  • Onboard new carrier accounts: collect and verify documents, complete account setup, order and ship cards, and confirm limits and PINs are configured correctly
  • Answer billing questions from carriers and internal teams, explaining invoices, statements, fees, and discounts in clear language
  • Maintain organized files for signed agreements, credit applications, banking authorizations, and tax documents
  • Handle general office administration: mail and couriers, supplies, vendor coordination, scheduling, and expense reports
  • Build and maintain templates, checklists, and process notes so recurring work is repeatable and does not live in one person's head

Qualifications

  • 2+ years in an administrative, bookkeeping, billing, or office coordination role
  • Working knowledge of AR and AP fundamentals: invoicing, payment application, aging reports, and statement reconciliation
  • Strong spreadsheet skills, including lookups and pivot tables, and the patience to reconcile two lists that should agree but don't
  • Experience with accounting software (QuickBooks, Xero, Sage, or similar) and a CRM; HubSpot experience is an asset
  • Excellent written and verbal English; Punjabi or Hindi is a strong asset given our customer base
  • High attention to detail and accuracy when working through volume
  • Professionalism and composure in collections conversations — firm, friendly, and persistent
  • Discretion with confidential financial and customer information
  • Strong organizational skills and the ability to manage competing deadlines around billing and close cycles
  • Available to work in our Ontario office during regular business hours
  • Experience in trucking, fleet, fuel, or payments is an asset

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