Posted 25 days ago
Administrative Assistant
@ Union of Nova Scotia Mi'kmaq
Membertou, Nova Scotia
Overview
The Union of Nova Scotia Mi'kmaq is hiring a full-time Administrative Assistant on a one-year term, with opportunity for renewal, for its Health Branch in Membertou, Nova Scotia. The role covers clerical support, scheduling and meetings, document preparation, correspondence, and basic finance administration. Salary is based on qualifications and experience, and the posting remains open until filled.
Responsibilities:
- Provide clerical and administrative support, including filing and data entry
- Coordinate meetings, calendars, travel and minutes
- Prepare, proofread and distribute correspondence and reports
- Respond to phone, email and in-person inquiries
- Assist with purchase requests and invoice processing
Requirements summary:
- Post-secondary education in office or business administration, or equivalent experience
- Minimum one year of administrative support experience
- Proficiency with Microsoft 365 (Word, PowerPoint, Excel, OneDrive, Teams)
- Valid driver's licence and access to a reliable vehicle
- Knowledge of Mi'kmaq or Indigenous communities is an asset
Tools & skills
Source and dates
Employer career site / ATS feed · bamboohr
- Employer posting date
- 2026-10-12
- First seen by our source
- 2026-10-14
- Source record updated
- 2026-10-14
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Entry level |
| Department | Administrative |
| Experience | 1+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: moderate · ground: moderate |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Licences & certifications | Valid driver's licence |
| Driver’s licence | required, own vehicle |
| Encouraged to apply | Indigenous peoples |
| Education | College diploma (preferred) |
| Fields of study | office administration, business administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Union of Nova Scotia Mi'kmaq
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
- People associated on LinkedIn
- 39
- Other recorded names
- Union of Nova Scotia Mi'kmaq
| Field | Value |
|---|---|
| Industry | Government Relations |
| Headquarters | Sydney, Nova Scotia |
| Open jobs on Jobsy | 6 |
| View page |
Union of Nova Scotia Mi’kmaq
Employment Opportunity
Health Department · Membertou, Nova Scotia
Job Title: Administrative Assistant
Term Position: 1-Year (opportunity for renewal)
Scope of Position
The Administrative Assistant will provide administrative, clerical, communications, scheduling, and office support to UNSM’s Health Branch. This position will help ensure the efficient day-to-day operation of the Health Branch by maintaining records, coordinating meetings, preparing documents, supporting correspondence, assisting with basic financial processes, and responding to internal and external inquiries in a professional and timely manner.
Key Responsibilities:
- Provide administrative and clerical support, including filing, data entry, document preparation, and record maintenance;
- Coordinate meetings, calendars, appointments, travel, agendas, and meeting minutes;
- Prepare, proofread, and distribute correspondence, reports, briefing materials, and other documents;
- Respond to phone, email, and in-person inquiries and direct requests as needed;
- Maintain office supplies, contact lists, electronic files, and administrative tracking systems;
- Assist with basic finance administration, including purchase requests, invoice processing, and related documentation;
- Perform other related administrative duties as required.
Qualifications:
- Post-secondary education in office administration, business administration, or a related field, or an equivalent combination of education and experience;
- Minimum of one year of relevant administrative or office support experience;
- Strong organizational skills with the ability to manage multiple tasks, meet deadlines, and maintain attention to detail;
- Effective written and verbal communication skills and the ability to handle confidential information with professionalism;
- Proficient with email and Microsoft 365, including Word, PowerPoint, Excel, OneDrive, and Teams;
- Experience preparing meeting materials, taking minutes, maintaining files, and supporting office procedures;
- Ability to work independently and as part of a team in a busy office environment;
- Knowledge of Indigenous and/or Mi’kmaq communities is an asset;
- Ability to speak and/or understand the Mi’kmaq language is an asset;
- Travel within and outside of the province may be required; therefore, a valid driver’s licence and access to a reliable vehicle are required.
Location: Membertou
Salary: Based on qualifications and experience
Closing Date: Open until filled
**Please attach cover letters, resume and references**
**Only potential candidates considered will be contacted for interviews. Personal suitability will also be considered during the hiring process. UNSM hires based on merit and is committed to employment equity. We encourage all qualified persons to apply; however, qualified Aboriginal applicants will be given priority in accordance with the Aboriginal Employment Preference policy of the Canadian Human Rights Commission.
Disclaimer:
The Union of Nova Scotia Mi’kmaq reserves the right to refuse all applications for employment at any time during the hiring process. No applications will be accepted beyond the closing deadline.
While we appreciate all applications, only those candidates short-listed for an interview will be contacted. UNSM may cancel, postpone, or revise employment opportunities at any time.
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