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Posted 49 months ago

Administrative Coordinator

@ United Services Group

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Brampton, Ontario

5+ years experience
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SIGNALS

Overview

United Services Group is hiring an Administrative Coordinator to manage maintenance services and ad hoc work for customers, including contractor sourcing, billing and customer relations. The role requires five years of administrative experience, post-secondary education in business administration or a related field, and flexible shifts as needed.

Responsibilities:

  • Coordinate maintenance services and ad hoc customer work
  • Hire and follow up with contractors and subcontractors
  • Process contractor invoices and bill customers
  • Manage work orders and route inbound requests
  • Ensure customer satisfaction and health and safety compliance

Requirements summary:

  • Five years of administrative experience
  • Post-secondary education in business administration or related field
  • Intermediate financial knowledge
  • Strong verbal and written communication
  • Ability to work flexible shifts

Tools & skills

SalesforceSAPOutlook
Source and dates

Employer career site / ATS feed · dayforce-feed

Employer posting date
2022-10-13
First seen by our source
2026-10-13
Source record updated
2026-10-13

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience5+ years
Travelair: none
Work settingOffice, Client sites
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish
EducationCollege diploma (required)
Fields of studyBusiness Administration

Summary and details written by AI from the posting; the employer’s posting is the authority.

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United Services Group

Saved company profile

Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.

Achieving Service Excellence

Full company description

United Services Group is the holding company of two specialty companies, United Services Group is the parent company of United Energy Services, our non-union division, and United Technical Services, our union division. We are a full-service specialty contractor serving general contractors and Utilities in the Nuclear, Fossil, Natural Gas, Solar, and Petrochemical Industries. United Services Group provides our customers with a partner with over 200 years of combined experience in the power generation market. We deliver value to our clients by providing a partner that offers multiple specialty services from a single supplier. We pride ourselves in providing our clients with accurate cost assessments as well as confident scheduling for your projects. These assessments along with our field experience enables us to plan our projects to be completed on time, ahead of schedule, and under budget. Safety is our first and most important company value. We have made a company commitment to safety and our employees work performance is driven by this responsibility. Our daily safety topics are discussed in all pre-job as well as post-job briefs, both on-site and in our home office. Our staff is an integral part of our safety culture and we encourage them to take a hands-on approach while in our home office, on a field assignment and through the development of safety processes for continual company improvement. United Services Group holds both the ASME S-Stamp and National Board R-Stamp Certificates of Authorization. Our quality assurance program meets the requirements of ASME NQA-1 and 10 CFR 50 Appendix B. We set ourselves apart from the competition by building a team of skilled employees and not just assembling a workforce. Our craftsmen are specialized in their skill sets and our supporting staff is cross trained to honor our commitment to providing our customers with superior service.

LinkedIn followers
2,763
People associated on LinkedIn
55
Reported office locations
  • 2505 Hutchison McDonald Rd, Charlotte, North Carolina 28269, US
  • 6740 SE 110th St, Unit 409, Belleview, Florida 34420, US
  • 4770 E 2nd St, Suite B, Benicia, California 94510, US
  • 3670 Underwood Rd, La Porte, Texas 77571, US
Business categories
  • Rental
  • Customer Service
  • Staffing Agency
Other recorded names
  • United Services Group
  • United Services Group, an Inc. 5000 Company
Specialties
  • Field Welding
  • Field Machining
  • Staff Augmentation
  • Repair Services
  • Specialty
  • Shop Fabrication
  • Pre- and Post-Weld Heat Treating
  • Equipment Rental
  • Staffing
  • Welding
  • Machining
  • Field Services
  • and Weld Testing Facility
Profile identifies a recruitment agency
No
Reported total investment
0

Currency and observation date were not supplied; this is not a current valuation or a funding round.

View all jobs Website

United Services Group is the holding company of two specialty companies, United Services Group is the parent company of United Energy Services, our non-union division, and United Technical Services, our union division. We are a full-service specialty contractor serving general contractors and Utilities in the Nuclear, Fossil, Natural Gas, Solar, and Petrochemical Industries. United Services Group provides our…

FieldValue
IndustryOil and Gas
Company size51-200 employees
HeadquartersCharlotte, North Carolina
Organization typePrivately Held
Year founded2013
SpecialtiesField WeldingField MachiningStaff AugmentationRepair ServicesSpecialtyShop FabricationPre- and Post-Weld Heat TreatingEquipment RentalStaffingWelding
Open jobs on Jobsy84
LinkedInView page
Job description


Job Summary

Coordinate the Maintenance services, and other Ad Hoc Work as requested by our customers. Also assist in sales by creating strong relationships with the customer to meet and/or exceed their expectations in an efficient and cost-effective manner.

Duties and Responsibilities

Primary Responsibilities:

  • Maintain, accept, reply, and update systems information as required
  • Locate and hire contractors to complete specific work requested by customer.
  • Follow-up with Subcontractors on work progress and communicate results to the customer.
  • Assist with regular monthly billing. Follow up with contractors regarding invoicing and contracts, WSIB, etc.
  • Upon completing the job, collect all required documentation (sign off or photos) including invoices from the subcontractor in order to complete the Billing process.
  • Process invoices from contractors and bill the customers according to UCSL’s accounting procedures.
  • Ensure health and safety compliance.
  • Work on systems and complete all work orders
  • Review all inbound requests and work orders and distribute accordingly to the appropriate personnel, follow-up to ensure all requests have been revised, completed, confirmed.
  • Follow-up on work status
  • Work closely with accounting to ensure billing is done on a timely and accurate basis
  • Support National Services team, attend weekly meetings, complete monthly Quality Report.
  • Create quotations required for your manager.

Customer Service:

  • Ensure customer is always satisfied with quality of service being performed in their location.
  • Respond immediately to all customer concerns and requests.
  • As a United representative, project a professional image in your day to day interactions with customers, including but not limited to (UCSL dress code, communication etiquette, preparation for meetings, timely responses, follow-ups and sense of urgency.

Technology & Assets Responsible for managing business using United technologies provided (Salesforce/SAP/Outlook). Responsible for asset management

Additional Responsibilities: Perform all daily functions in alignment with company mission, vision, and values. Work in compliance with Health & Safety policies and legislation, and take every reasonable precaution to protect the health and safety of all employees and business partners

Job Requirements and Expectation

  • Available to address customer, and/or Subcontractors needs and concerns in a timely manner.
  • Ability to deal with high level of stress and solve problems as they arise.
  • Ability to work flexible shifts as may be required.

Skills

  • Intermediate financial knowledge
  • Excellent customer service skills
  • Strong verbal and written communication skills
  • Superior time management and problem-solving skills
  • Being proactive in dealing with daily issues and concerns
  • Computer competency
  • Ability to work independently
  • Ability to exude positive attitude and promote a healthy work environment

Education/Experience

  • Post-secondary education in Business Administration or related field
Minimum of 5 years’ administrative experience

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