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Posted 4 days ago

Administrative Coordinator – Office & Administrative Support

Toronto, Ontario

$42/hrHybridContract
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SIGNALS

Pay:

$42 an hour

Requirements summary:

  • - Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
  • - Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
  • - 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
  • - Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
  • - Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
  • - Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
Source and dates

Employer career site / ATS feed · careerpage

Employer posting date
2026-11-02
First seen by our source
2026-11-03
Source record updated
2026-11-03

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

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Job description

Position: Administrative Coordinator – Office & Administrative Support
Location: Downtown Toronto
Salary: $38–$42/hour
Job Type: 12-month Contract
Posting Type: Open vacancy
Work Model: Hybrid (3 days a week on-site)

Our client, a well-established organization, is seeking a versatile and highly organized Administrative Coordinator to join their Toronto office on a long-term contract.

This is an excellent opportunity for an experienced administrative professional who enjoys variety in their day, takes initiative and thrives in a role where they can support multiple areas of the business.

The successful candidate will provide a combination of office coordination, executive and general administrative support, reporting and HR-related administration. We are looking for someone who is adaptable, resourceful and comfortable taking ownership of a wide range of responsibilities in a busy, collaborative environment.

Key Responsibilities:

- Provide day-to-day office coordination and general administrative support to ensure smooth operations.
- Support senior leadership and internal teams with scheduling, meeting coordination, documentation and other administrative requirements.
- Maintain and update spreadsheets, organizational charts, trackers and internal reports using Excel.
- Prepare, format and proofread documents, presentations, correspondence and internal communications.
- Coordinate employee welcome activities, office events and the annual holiday celebration.
- Assist with data entry, information management, recordkeeping and general administrative processes.
- Liaise with internal stakeholders and external contacts to coordinate administrative requests and follow up on outstanding items.
- Provide administrative assistance to the HR team, including employee documentation and other coordination activities, as required.
- Take on additional administrative projects and responsibilities based on evolving business needs.

What You Bring:

- 5 years+ of administrative, office coordination or executive support experience within a professional or corporate environment
- Strong proficiency in Microsoft Office, particularly Excel, with the ability to confidently manage spreadsheets, organize data and prepare reports
- Excellent organizational skills, attention to detail and the ability to manage multiple competing priorities
- Strong written and verbal communication skills, with experience preparing professional correspondence and documentation
- A proactive, resourceful and flexible approach, with a willingness to assist wherever support is needed
- Experience supporting senior leadership and coordinating activities across multiple departments
- A professional, collaborative and service-oriented approach

This opportunity is particularly well suited to someone who enjoys being a key administrative resource within an organization, brings a broad range of skills and takes pride in keeping people, processes and day-to-day operations organized and running smoothly.

Please send your resume in Word version to [email protected].

REFER A TEMP HIRE AND EARN A BONUS! For details, click here.

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.

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