Bookkeeper

Job Overview:

We are seeking a detail-oriented and proactive Bookkeeper to support our team and contribute to the accuracy and efficiency of our financial operations. The Bookkeeper will be responsible for managing day-to-day accounting activities, including accounts payable and receivable, financial recordkeeping, reconciliations, and reporting support. The ideal candidate has strong organizational and analytical skills, a high level of accuracy, and the ability to manage priorities effectively in a dynamic manufacturing environment. Occasional administrative support may also be required.

Responsibilities:

The responsibilities and accountabilities of the Bookkeeper include but are not limited to the following:

Accounts Payable (AP):

• Process vendor invoices, match them to purchase orders and packing slips, and verify approvals
• Prepare payments (electronic payments and cheques) in a timely manner
• Accurately review vendor invoices with the custom ERP software
• Monitor accounts to ensure payments are up to date, resolving discrepancies when necessary
• Reconcile vendor statements and address any outstanding issues
• Maintain accurate and organized AP files and records

Accounts Receivable (AR):

• Generate and issue customer invoices based on purchase orders
• Monitor receivables and follow up on overdue accounts to ensure timely collections
• Post payments to customer accounts and reconcile discrepancies
• Maintain accurate and up-to-date AR records
• Facilitate and process customer credit card payments

Financial Administration and Assistance:

• Assist in month-end and year-end closing processes by preparing reconciliations and financial reports
• Support the Director of Finance & Administration with audits by providing the required documentation
• Prepare monthly financial job-costing reports
• Assist in documenting and maintaining financial procedures
• Work with the Director of Finance & Administration to develop reports to accurately monitor budget and forecasts on a monthly and yearly basis
• Maintain an up-to-date work-in-progress report for the operating company showing the status of all projects by tracking shipments
• Communicate with internal teams, vendors, and customers to resolve financial queries
• Reconcile credit card statements
• Assist with Finance Department data entry and paperwork
• Sort and file documents according to established filing systems, locate and retrieve documents from files as requested and maintain records of filed and removed materials procedures
• Assist with special projects and coordinate with other team members as required
• Other duties as required by the Finance Department

Office Administration:

• Greet visitors, enforce sign-in and PPE protocols.
• Respond to phone, email, and in-person inquiries, redirecting appropriately.
• Assist with the ordering and management of office supplies and consumables inventory.

Qualifications:

• Diploma or degree in Accounting, Finance, Business Administration or a related field
• Experience: 2-5 years of experience in AP/AR or a similar role
• Proficiency in accounting software (e.g., Sage, QuickBooks, or similar)
• Strong knowledge of Microsoft Office, especially Excel
• Strong organizational, analytical, and problem-solving skills.
• Ability to manage multiple priorities, meet deadlines, and maintain confidentiality.
• Excellent oral and written communication skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Work Environment:

• Fast-paced, office-based environment with minimal noise and climate control.
• Occasional duties in shop areas; proper PPE required.
• Primarily seated work with intermittent walking.

An accompanying cover letter would be valued as a strong asset.

Job Types: Full-time, Permanent

Work Location: In person

Pay Range: $23-32/hour

Number of Vacancies: 1