Posted 18 months ago
Document Control Specialist
@ CADRail
Toronto, Ontario
Overview
CADRail is hiring a Document Control Specialist to administer document control for Metrolinx's Legacy Fleet Maintenance operations. The role manages controlled documents in Aconex and SharePoint, handles transmittals with the customer, and maintains ISO9001 compliance. The posting states a full-time position reporting to the Document Control Manager.
Responsibilities:
- Upload deliverables and manage document control system and databases
- Manage documents and official transmittals in Aconex
- Coordinate document distribution and internal communication
- Prepare reports and KPIs for senior management
Requirements summary:
- 3 to 5 years of document control or related experience
- Experience with ISO9001 compliance
- Experience with Aconex and SharePoint
- Detail-oriented and highly organized
Tools & skills
Source and dates
Employer career site / ATS feed · oraclecloud
- Employer posting date
- 2025-04-30
- First seen by our source
- 2026-10-13
- Source record updated
- 2026-10-13
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 3+ years |
| Hours per week | 40 (estimated) |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Education | College diploma (preferred), Bachelor’s degree (preferred) |
| Fields of study | Archive studies, Library sciences, Project management, Business administration |
Summary and details written by AI from the posting; the employer’s posting is the authority.
CADRail
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
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Full company description
CAD Railway Industries: Leading the Future of Rail Transportation === With over 45 years of excellence, CAD Railway Industries has established itself as a leader in the rail sector. Based in Lachine, Quebec, we specialize in delivering comprehensive repair and refurbishment services for locomotives, freight cars, passenger cars, and diesel engines. Our work ensures long-lasting performance, extending the life of rail assets by up to 20 years. CAD has grown and expanded its business from coast to coast in the past decade. In 2017, CAD strengthened its national reach by acquiring Calgary-based Caltrax Inc., Western Canada’s only independent rail repair services provider with already 3 locations. With 450 skilled employees and facilities strategically located across Canada, CAD Railway Industries is your trusted partner in maintaining rail transportation's safety, efficiency, and sustainability—keeping the industry on track for the future.
- LinkedIn followers
- 36,346
- People associated on LinkedIn
- 296
- Reported office locations
- 155 Montreal-Toronto Highway, Lachine, Québec H8S 1B4, CA
- 1805 30 Ave SE, Calgary, Alberta T2G 4X8, CA
- Business categories
- Energy Management
- Railroad
- Environmental Consulting
- Fleet Management
- Industrial Manufacturing
- Logistics
- Mechanical Engineering
- Transportation
- Automotive
- Other recorded names
- CAD Railway Industries
- CADRail
- CAD Railway Industries Ltd.
- Specialties
- Locomotive Engine Repair
- Train Car Repair
- Train Car Remanufacturing
- and Locomotive Overhaul
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
CAD Railway Industries: Leading the Future of Rail Transportation === With over 45 years of excellence, CAD Railway Industries has established itself as a leader in the rail sector. Based in Lachine, Quebec, we specialize in delivering comprehensive repair and refurbishment services for locomotives, freight cars, passenger cars, and diesel engines. Our work ensures long-lasting performance, extending the life of…
| Field | Value |
|---|---|
| Industry | Railroad Equipment Manufacturing |
| Company size | 201-500 employees |
| Headquarters | Lachine, Québec |
| Organization type | Privately Held |
| Year founded | 1968 |
| Specialties | Locomotive Engine RepairTrain Car RepairTrain Car Remanufacturingand Locomotive Overhaul |
| Open jobs on Jobsy | 20 |
| View page |
The Document Control Specialist will be responsible for all aspects of the document control administration for the Metrolinx’s Legacy Fleet Maintenance operations.
This individual will collaborate with the management team, customers, suppliers, partners and involved stakeholders.
Reporting to the Document Control Manager, will be accountable for uploading deliverables and background information into the document control system, convey/communicate documents to various team members, manage various control logs and update the internal document control database, and assisting with the organization and maintenance of SharePoint folders.
Core Accountabilities:
- Ensure compliance with Document Control policies, processes and procedures
- Provide support relating to the administration of the project’s document control process including archiving
- Manage documents in Aconex and review/verify accuracy of data
- Manage official transmission to and from the customer relating to controlled documentation
- Manage all standard documents and ensure ISO9001 compliance
- Responsible to coordinate and control document distribution and internal communication
- Prepare packages and perform quality checks prior to distribution
- Process all internal document control requests and retrieve documents from the database
- Ensure follow up on internal review of documents by the business
- Ensure documentation control principles are respected by all members of the business
- Ability to develop KPI’s and present data
- Ability to take accountability for results and overall performance to headquarters and manage multiple KPIs
- Prepare senior management relating any potential complications
- Work with the team to prepare and create recurrent reports that are requested by operations or higher
- Comply with the company’s applicable policies and procedures as well as human resources’ guidelines.
- Ability to build strong rapport with the team and unionized maintenance personnel
- 3 to 5 years experience in the area of document control or a related field
- Experience with ISO9001 compliance
- Experience working with Aconex
- Experience working in SharePoint
- Must be detail-oriented and highly organized
- Diploma or degree in related field such as archive studies, library sciences, project management, business administration. Consideration will be given to education, training and overall experience
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