Posted 8 days ago
Executive Assistant
@ Rodan Energy Solutions Inc.
Mississauga, Ontario
SIGNALS
Overview
Rodan Energy Solutions Inc. is hiring a full-time Executive Assistant to serve as a trusted partner to the CEO and support the Executive Leadership Team. The role combines calendar and travel management, meeting and OKR/KPI reporting, strategic projects and AI-enabled productivity work. It is on-site at the Mississauga headquarters five days per week.
Responsibilities:
- Manage the CEO's calendar, meetings and travel
- Prepare agendas, dashboards and executive briefing materials
- Capture decisions and follow up on action items
- Support OKR, KPI and strategic initiative tracking
- Support cross-functional projects and executive events
Requirements summary:
- 5 to 10 years as an Executive Assistant supporting a C-suite executive
- Advanced Microsoft 365 skills
- Working knowledge of Microsoft Copilot or comparable AI tools
- Exceptional discretion and judgment with confidential information
- On-site in Mississauga five days per week
Tools & skills
Benefits mentioned
Health insuranceRetirement plan
Source and dates
Employer career site / ATS feed · jazzhr
- Employer posting date
- 2026-10-29
- First seen by our source
- 2026-10-30
- Source record updated
- 2026-10-30
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Senior |
| Department | Administrative |
| Experience | 5+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: moderate |
| Work setting | Office |
| Position | Mostly sitting |
| Physical demands | physical low · computer high |
| Languages | English |
| Background checks | criminal record, driving record |
| Perks mentioned | Retirement plan, Performance bonus |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Rodan Energy Solutions Inc.
Saved company profile
Historical company information from a saved The Jobs API profile (LinkedIn/Crunchbase fields). It is not live-verified; figures may have changed. Missing values remain unknown.
Making Sustainable, Attainable™
Full company description
Rodan Energy is a leading North American provider of DER asset optimization, demand response and energy intelligence solutions. Our mantra is making sustainable attainable for commercial and industrial energy users, as well as power distribution and generation companies. Rodan’s Energy Intelligence suite delivers industry leading technology to effectively manage and optimize distributed energy resources, battery energy storage and microgrids.
- LinkedIn followers
- 9,582
- People associated on LinkedIn
- 109
- Reported office locations
- 165 Matheson Blvd East, Suite 6, Mississauga, ON L4Z 3K2, CA
- 116 Village Blvd, Princeton, NJ 08540, US
- 736 6 Ave SW, 1700, Calgary, Alberta T2P 3T7, CA
- Business categories
- Mining
- Solar
- Renewable Energy
- Energy
- Other recorded names
- Rodan Energy Solutions Inc.
- Specialties
- Demand Response
- Smart Grid Integration
- Electricity Metering
- Power Systems Engineering
- Energy Monitoring
- Data Management
- Engineering
- Peak Prediction
- Demand Side Management
- Peak Load Management
- Metering
- Distributed Energy Resources
- SCADA
- Asset Optimization
- Energy Efficiency
- Telemetry and Automation
- and Billing and Settlement
- Profile identifies a recruitment agency
- No
- Reported total investment
- 0
Currency and observation date were not supplied; this is not a current valuation or a funding round.
Rodan Energy is a leading North American provider of DER asset optimization, demand response and energy intelligence solutions. Our mantra is making sustainable attainable for commercial and industrial energy users, as well as power distribution and generation companies. Rodan’s Energy Intelligence suite delivers industry leading technology to effectively manage and optimize distributed energy resources, battery…
| Field | Value |
|---|---|
| Industry | Energy Technology |
| Company size | 51-200 employees |
| Headquarters | Mississauga, ON |
| Organization type | Privately Held |
| Year founded | 2003 |
| Specialties | Demand ResponseSmart Grid IntegrationElectricity MeteringPower Systems EngineeringEnergy MonitoringData ManagementEngineeringPeak PredictionDemand Side ManagementPeak Load Management |
| Open jobs on Jobsy | 16 |
| View page |
Job description
About Us:
At Rodan Energy, our mission is Making Sustainable, Attainable. As a leading North American energy services company, we provide innovative energy solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency. With over 20 years of expertise, we’re trusted by North America’s largest energy users, power producers, and utilities.
Why Join Rodan:
We are seeking an accomplished, highly proactive and always on Executive Assistant to serve as a trusted partner to the CEO and provide high-level support to the Executive Leadership Team. This is not a traditional administrative role. It combines executive support, leadership operations, project coordination, technology enablement, and disciplined follow-through.
The successful candidate will help ensure that executive priorities remain on track, leadership meetings are decision-ready, action items are completed, and the Executive Leadership Team and Corporate Leadership Team remain aligned on strategic objectives, Objectives and Key Results (OKRs), Key Performance Indicators (KPIs), and operating priorities.
What distinguishes this role: You will be expected to anticipate needs, exercise sound judgment, use AI effectively, and take ownership of higher-level assignments that extend well beyond calendar and travel coordination.
Key Responsibilities:
Executive Support
Rodan Compensation & Benefits Include:
Life at Rodan – Our Culture:
At Rodan, we believe a great workplace goes beyond the work itself. Recognized as Canada’s Top Small & Medium Employer of 2025, we’ve built a culture rooted in collaboration, celebration, and giving back. Here’s what you can look forward to when you join the team:
Hiring Process
Rodan Energy's hiring process is designed to identify candidates who are the right fit — technically, culturally, and professionally. As part of our process, candidates should be aware of the following:
Rodan Energy Solutions is committed to an inclusive, accessible recruitment and employment experience in compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Accommodations are available upon request throughout the hiring process and, if hired, during employment. If you require an accommodation, please contact [email protected]so we can work with you to meet your needs in a manner that respects dignity, independence, integration, and equal opportunity.
At Rodan Energy, our mission is Making Sustainable, Attainable. As a leading North American energy services company, we provide innovative energy solutions that help clients reduce energy costs and GHG emissions, support electrification, and enhance grid efficiency. With over 20 years of expertise, we’re trusted by North America’s largest energy users, power producers, and utilities.
Why Join Rodan:
- Thriving Industry: Join a rapidly growing sector at the forefront of innovation and sustainability, shaping the future of energy management.
- Top Talent & Strong Culture: Work with high-performing, passionate colleagues committed to excellence, accountability, innovation, and sustainability.
- Executive Exposure & Impact: Operate at the centre of the business, supporting the CEO and senior leadership on priorities that influence strategy, execution, and organizational performance.
We are seeking an accomplished, highly proactive and always on Executive Assistant to serve as a trusted partner to the CEO and provide high-level support to the Executive Leadership Team. This is not a traditional administrative role. It combines executive support, leadership operations, project coordination, technology enablement, and disciplined follow-through.
The successful candidate will help ensure that executive priorities remain on track, leadership meetings are decision-ready, action items are completed, and the Executive Leadership Team and Corporate Leadership Team remain aligned on strategic objectives, Objectives and Key Results (OKRs), Key Performance Indicators (KPIs), and operating priorities.
What distinguishes this role: You will be expected to anticipate needs, exercise sound judgment, use AI effectively, and take ownership of higher-level assignments that extend well beyond calendar and travel coordination.
Key Responsibilities:
Executive Support
- Manage complex calendars, meeting schedules, priorities, and competing demands for the CEO and designated members of the Executive Leadership Team.
- Coordinate internal and external meetings, ensuring the right participants, materials, objectives, decisions, and follow-up are in place.
- Arrange domestic and international travel, accommodations, itineraries, and related logistics.
- Draft and manage executive correspondence, briefing notes, presentations, reports, and stakeholder communications.
- Prioritize incoming requests, protect executive time, and ensure timely attention to critical matters.
- Represent the Office of the CEO with professionalism, responsiveness, sound judgment, and discretion.
- Prepare agendas, presentations, dashboards, briefing materials, and meeting packages for Executive Leadership Team, Corporate Leadership Team, Board, strategic planning, and operating meetings.
- Capture decisions, maintain action-item registers, confirm owners and deadlines, and follow up assertively to ensure commitments are completed.
- Support the administration, tracking, and reporting of Rodan’s OKRs, KPIs, strategic initiatives, and corporate priorities.
- Work with executives and functional leaders to improve visibility, alignment, and accountability across the organization.
- Prepare concise executive summaries highlighting progress, decisions required, risks, dependencies, and overdue deliverables.
- Coordinate quarterly business reviews, sales and operating reviews, annual planning sessions, leadership off-sites, and other management routines.
- Help ensure that ELT and CLT priorities remain aligned and that key commitments do not get lost between meetings.
- Support cross-functional projects and special assignments on behalf of the CEO and Executive Leadership Team.
- Conduct research and prepare clear, decision-ready materials related to customers, partners, industry developments, and strategic opportunities.
- Assist with Board and governance materials, strategic planning, leadership communications, and major corporate initiatives.
- Coordinate executive events, customer engagements, leadership programs, and other high-profile activities from planning through execution.
- Take ownership of assignments requiring judgment, structured problem-solving, confidentiality, and persistent follow-through.
- Use Microsoft Copilot, Claude and other approved AI-enabled tools to improve meeting preparation, research, routine and repetitive tasks, drafting, summarization, reporting, and follow-up.
- Identify opportunities to automate workflows, streamline recurring processes, and improve executive productivity.
- Help the CEO and Executive Leadership Team adopt practical AI and productivity tools in their day-to-day work.
- Maintain advanced proficiency in Microsoft 365, including Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
- Apply sound judgment when handling confidential, sensitive, and business-critical information through technology and AI tools.
- Support engagement with customers, industry partners, government officials, Board members, investors, and other key stakeholders.
- Maintain executive contact and relationship-management information and support disciplined follow-up.
- Ensure a consistently professional, responsive, and well-coordinated experience for internal and external stakeholders.
- 5–10 years of experience in an Executive Assistant role supporting a CEO, President, Founder, C-suite executive, or Executive Leadership Team.
- Advanced Microsoft 365 skills, particularly Outlook, Word, PowerPoint, Excel, Teams, and SharePoint.
- Strong working knowledge of Microsoft Copilot or comparable AI-enabled productivity tools, with demonstrated curiosity and the ability to learn emerging technologies.
- Exceptional organization, prioritization, project coordination, and time-management skills.
- Excellent written and verbal communication skills, including the ability to produce polished executive-level materials.
- Experience preparing agendas, presentations, dashboards, reports, meeting records, and action-item follow-up.
- Demonstrated capacity to manage multiple high-priority assignments in a fast-paced, high-accountability environment.
- Exceptional discretion and judgment when handling confidential and sensitive information.
- Ability and willingness to work on-site at Rodan’s Mississauga headquarters five days per week.
- Experience supporting an executive team in energy, technology, infrastructure, professional services, or another complex, growth-oriented business.
- Experience working with OKRs, KPIs, business scorecards, executive dashboards, or strategic initiative tracking.
- Experience coordinating Board, governance, quarterly business review, or strategic planning processes.
- Familiarity with project management, CRM, workflow automation, and collaboration platforms.
- Post-secondary education in business administration, communications, project management, or a related discipline is an asset.
- Excellent English written and verbal. Ukrainian language proficiency is an asset.
Rodan Compensation & Benefits Include:
- Profit sharing
- Comprehensive health benefits package
- Group RRSP with employer matching
- Base Salary & OTE if applicable
Life at Rodan – Our Culture:
At Rodan, we believe a great workplace goes beyond the work itself. Recognized as Canada’s Top Small & Medium Employer of 2025, we’ve built a culture rooted in collaboration, celebration, and giving back. Here’s what you can look forward to when you join the team:
- Summer Fun: Annual summer BBQ and half-day Fridays throughout the summer so you can enjoy the season.
- Celebrations Throughout the Year: We mark occasions and holidays all year long with team events including holiday parties, team dinners, bowling nights, go-karting, golf tournaments, and more.
- Learning & Growth: Lunch and learns, crossword challenges, and education-funding programs to keep you sharp and growing in your career.
- Giving Back: Our Employee Initiatives Committee (EIC) organizes food drives and fundraising for local charities throughout the year – and everyone is welcome to get involved.
Hiring Process
Rodan Energy's hiring process is designed to identify candidates who are the right fit — technically, culturally, and professionally. As part of our process, candidates should be aware of the following:
- Background Check: As part of our hiring process, the successful candidate will be required to complete a background check, which may include a criminal record check, credential verification, and a driver's abstract (if applicable). Professional references will also be collected as part of the process.
- Assignment: Shortlisted candidates may be asked to complete a practical assignment. This is an opportunity to demonstrate your strategic thinking, creativity, and approach to real-world challenges relevant to the role.
Rodan Energy Solutions is committed to an inclusive, accessible recruitment and employment experience in compliance with the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Accommodations are available upon request throughout the hiring process and, if hired, during employment. If you require an accommodation, please contact [email protected]so we can work with you to meet your needs in a manner that respects dignity, independence, integration, and equal opportunity.
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