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Office administrator / estimator

@ Pai Security

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Montréal, Quebec

$60k–$72k/yrFull-time2+ years experience
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Overview

Pai Security is hiring a full-time office administrator and estimator to handle invoicing, accounts receivable, QuickBooks bookkeeping, and construction estimating support. The work includes reading drawings, preparing material take-offs, and supporting bids alongside general office administration. Candidates need at least 2 years in a similar construction, electrical, or cabling office role and bilingual English and French communication.

Pay:

$60,000–$72,000 a year

Responsibilities:

  • Prepare invoices and track accounts receivable
  • Enter transactions and reconcile accounts in QuickBooks
  • Read drawings and prepare material take-offs for bids
  • Maintain project files, purchase orders, and job costing records
  • Support scheduling and communication between field and office

Requirements summary:

  • 2+ years in a similar office or estimating role in construction, electrical, or cabling
  • Proficiency with QuickBooks and Microsoft Office
  • Ability to read construction drawings and specifications
  • Excellent written and verbal communication in English and French
  • Experience in a construction office is an asset

Tools & skills

QuickBooksMicrosoft ExcelMicrosoft WordMicrosoft Outlook
Source and dates

Job-board feed · jobillico

Employer posting date
2026-11-05
First seen by our source
2026-11-06
Source record updated
2026-11-06

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityMid level
DepartmentAdministrative
Experience2+ years
Hours per week40 (estimated)
Travelair: none · ground: none
Work settingOffice
PositionMostly sitting
Physical demandsphysical low · computer high
LanguagesEnglish, French

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Pai Security

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Job description

Key Responsibilities

  • Prepare and send invoices, track accounts receivable, and follow up on outstanding payments.
  • Enter transactions, reconcile accounts, and generate financial reports using QuickBooks.
  • Assist with estimating by reading and interpreting construction drawings and specifications.
  • Prepare material take-offs and support project bids and proposals.
  • Maintain organized project files, purchase orders, and job costing records.
  • Support scheduling, document control, and communication between field and office teams.
  • Prepare and issue quotes, invoices, and reports accurately and on time.
  • Assist management with tracking project budgets, progress, and client correspondence.
  • Provide general administrative support as needed to ensure smooth daily operations.

Qualifications

  • Experience: 2+ years in a similar office or estimating role within a construction, electrical, or cabling company.
  • Software Skills: Proficient with QuickBooks, Microsoft Office (Excel, Word, Outlook).
  • Technical Skills: Ability to read and understand construction drawings, plans, and specifications.
  • Organization: Strong attention to detail and time management in a fast-paced environment.
  • Communication: Excellent written and verbal communication skills in English & French.
  • Assets: worked in a construction office

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