First seen by our source: 3 days ago
Office Coordinator
@ Inspired HR
Vancouver, British Columbia
Overview
Inspired HR is hiring an Office Coordinator for its client, a full-time, in-office role covering front desk, supplies, facilities, events, onboarding logistics and monthly expense reporting. The role requires about two to three years of office or administrative experience, and the posting offers a $60,000 annual salary, benefits, three weeks of vacation and 2% RRSP matching.
Pay:
$60,000 a year
Responsibilities:
- Maintain an organized, welcoming office and front desk
- Coordinate supplies, mail, couriers and facilities requests
- Organize meetings, team events and onboarding logistics
- Prepare monthly corporate credit card expense reports
- Provide administrative and scheduling support
Requirements summary:
- Two to three years of office coordination or administrative experience
- Experience in a corporate office environment
- Strong organizational skills and attention to detail
- Discretion with confidential information
- Comfort with office software and electronic records
Source and dates
Employer career site / ATS feed · comeet
- Employer posting date
- Not provided
- First seen by our source
- 2026-11-03
- Source record updated
- 2026-11-03
These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.
Job details
| Seniority | Mid level |
| Department | Administrative |
| Experience | 2+ years |
| Hours per week | 40 (estimated) |
| Schedule | day |
| Travel | air: none · ground: none |
| Work setting | Office |
| Position | Sitting and standing |
| Physical demands | physical low · computer high |
| Languages | English |
| Perks mentioned | Generous paid time off, Retirement plan, Wellness |
Summary and details written by AI from the posting; the employer’s posting is the authority.
Inspired HR
| Field | Value |
|---|---|
| Open jobs on Jobsy | 35 |
Description
Inspired HR is partnering with our client to hire an Office Coordinator who will help keep daily operations organized and support a friendly, professional office team.
This hands-on role goes beyond reception, combining office coordination, administrative support and team activities. We’re looking for someone who takes initiative, asks questions and is happy to pitch in wherever needed. A positive attitude, reliability and pride in supporting others will be key to your success.
This is a full-time position, working in the office five days a week.
What You’ll Be Responsible For
- Help maintain a welcoming, organized office, including the front desk, shared spaces and kitchen.
- Coordinate office supplies, stationery, mail and couriers, ensuring correspondence reaches the right people across multiple businesses.
- Liaise with building management and coordinate facilities requests, parking and office vendors.
- Organize internal meetings, team lunches, office events and catering, and assist with retreats and related preparations.
- Coordinate onboarding logistics, including workspaces, equipment, building access and first-day arrangements.
- Prepare monthly corporate credit card expense reports and organize receipts and supporting documentation.
- Provide administrative support, including scheduling assistance, document preparation, meeting packages and file management.
- Support expense administration and payment coordination, keeping records organized and following up on missing information.
- Assist with special projects and other day-to-day needs as they arise.
What You’ll Bring
- Approximately two to three years of experience in office coordination, administration or a similar support role.
- Experience in a corporate office environment; exposure to finance or business administration would be an asset, but industry-specific experience is not required.
- A proactive approach and the confidence to ask questions, solve problems and follow through.
- A willingness to help with tasks both large and small.
- Strong organizational skills, attention to detail and the ability to manage shifting priorities.
- Clear, professional communication and a friendly, thoughtful approach to working with others.
- Discretion when handling confidential business, personal and financial information.
- Comfort using office software, preparing expense reports and maintaining electronic records.
Why This Opportunity
You’ll join a close-knit office of approximately 10–12 people, working alongside a kind, supportive and multicultural team. The environment is professional and generally quiet, with colleagues who value cooperation and dependable support.
The role offers variety, ownership of daily office coordination and exposure to a finance-focused business environment. There is also potential to grow into broader business or finance responsibilities as your skills and interests develop.
The package includes:
- An annual salary of $60,000.
- Benefits coverage.
- Three weeks of vacation.
- RRSP matching of 2%.
- Free access to an on-site gym.
- An office conveniently located near SkyTrain.
Interested?
Please submit your resume for consideration. This is a confidential search, and further details about our client will be shared as the process progresses.
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