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Posted 3 days ago

Office Coordinator

@ Silverwood Estates Housing Cooperative

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Moose Jaw, Saskatchewan

Part-time
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Overview

Silverwood Estates Housing Cooperative is hiring a part-time on-site Office Coordinator in Moose Jaw, SK, to run daily office operations. The work covers phones, visitors, mail, housing charge collection and bank deposits, scheduling, records, and support for the Board of Directors.

Responsibilities:

  • Manage incoming calls and greet visitors
  • Handle mail, deliveries and housing charge collection
  • Schedule appointments and organize files and records
  • Support bookkeeping, data entry and simple documents
  • Support the Board of Directors and follow cooperative bylaws

Requirements summary:

  • Prior office experience required
  • Strong administrative and customer service skills
  • Proficiency with Microsoft Office, QuickBooks and SharePoint
  • Strong organization and attention to detail
  • Discretion with confidential information

Tools & skills

Microsoft WordMicrosoft ExcelSharePointMicrosoft PowerPointQuickBooksAdobeCanvaprinterscannercopier
Source and dates

Job-board feed · saskjobs

Employer posting date
2026-11-03
First seen by our source
2026-11-05
Source record updated
2026-11-05

These dates describe the source record, not a live verification that the employer is still hiring. Check the original posting.

Job details

SeniorityEntry level
DepartmentAdministrative
Travelair: none · ground: none
Work settingOffice
PositionSitting and standing
Physical demandsphysical low · computer high
LanguagesEnglish

Summary and details written by AI from the posting; the employer’s posting is the authority.

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Silverwood Estates Housing Cooperative

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Job description

Description

The position is a part/full-time, on-site position based in Moose Jaw, SK, responsible for ensuring the smooth and efficient operation of daily office activities. This role includes managing incoming calls, greeting visitors, handling mail and deliveries, collecting housing charges and doing bank deposits, and maintaining office supplies and equipment. The OC will schedule appointments, organize files and records, support basic bookkeeping and data entry tasks, and prepare simple documents or correspondence as needed. The role also involves coordinating vendors or service providers, assisting with customer inquiries, and maintaining a clean, orderly, and professional office environment. The OC will work closely with the Board of Directors, providing reliable administrative support and to provide timely information to assist the Board with their governance responsibilities. The OC will also be following and providing guidance on Silverwood Estates Bylaws and Policies and making any updates with ISC.

Qualifications
Strong Administrative Assistance skills, including scheduling, filing, data entry, and document preparation.
Professional Phone Etiquette and Customer Service skills to manage calls, greet visitors, and respond to inquiries.
Familiarity with Office Equipment such as printers, scanners, copiers, laminator, and basic troubleshooting skills.
Effective Communication skills, both written and verbal, with the ability to interact clearly and respectfully with clients, vendors, members, and staff.
Proficiency with office software (e.g., Microsoft Office Word, Excel, Sharepoint, Powerpoint, Quickbooks, Adobe, Canva etc.) and comfortable learning new tools.
Strong organizational abilities, attention to detail, and time management skills to handle multiple tasks and priorities.
Demonstrated reliability, discretion, and professionalism in handling confidential information.
Previous experience in an office and relevant experience required.

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