Office Coordinator

Company Description:

Launched in 1998 with nothing more than a used Caterpillar dozer and an entrepreneurial spirit, Bouchier has grown to be a leading provider of integrated site services to the Athabasca Oil Sands region.

From our head office in Fort McKay, Alberta, the company now employs more than 1200 dedicated team members and commands a fleet of over 425 pieces of equipment.

With a strong belief in doing the right things in the right way, Bouchier is now one of the largest companies owned and operated by Indigenous peoples in the area providing contracting, construction, and general site services.

Position Summary:

Position: Office Coordinator

Type: Full Time

Location: Head Office at Fort Mckay Incubator Park

Schedule: 40 hours per week. Monday to Thursday, alternating Friday off (*Some evening and weekend work required to support events)

Please Note:
This is an office-based position in Fort McKay, AB. Preference will be given to candidates local Fort McMurray.

Compensation Details:

• Paid bi-weekly upon start date
• Health & Dental and Long-Term Disability Benefits– eligible after 3 months of continuous service
• RPP (Registered Pension Plan) with company matching.
• Employer paid Employee Assistance Program

Other Incentives:

• Progression and development opportunities
• Safety Recognition
• Years of Service Recognition - Annual
  
• Bouchier welcome gift and company swag
• Travel to head office provided (Carpool)

Role Summary:

The Office Coordinator will provide support to both the Head Office and Marketing and Communications team. The coordinator will act as the first point of contact at Head Office directing calls, emails, and traffic to respective people or teams. This role contributes to the efficient day-to-day operations at our head office. The coordinator ensures efficient document controls on Marketing and Communications assets (files, photo library etc.) and will support budget management for organizational departments as required.

Primary Responsibilities:

• Meet and greet incoming team members and visitors at Head Office
• Direct calls, emails and people to respective recipients as required
• Coordinate meetings
• Order office supplies as needed
• Oversee department documental controls (files, photo library and other asset management
• Support budget management – pay invoices, complete expense reports
• Support event planning and execution – bookings, ordering, catering
• Research, order, track, distribute and inventory promotional items and manage vendor relationships
• Maintain intranet access and distribution lists
• Distribute and track onboarding welcome back packs for new employees
• Well organized, with a demonstrated ability to prioritize functions daily and capable of simultaneously managing multiple responsibilities efficiently and effectively
• Demonstrated ability to work well independently as well as in an energetic team environment

Education & Experience:

• Certificate or Diploma in Office or Business Administration. Knowledge of Marketing and Communications initiatives is an asset
• 1-2 years in administrative capacity supporting various teams within an organization.
• Highly organized, with a proven ability to set daily priorities and manage multiple responsibilities at once
• Works effectively both independently and as part of an energetic team
• Self-motivated, with a positive and professional approach
• Enthusiastic about building relationships inside and outside the organization
• Demonstrated experience using data analytics tools to measure communication success
• Strong computer skills in Microsoft Office (including PowerPoint and Excel) and Adobe
• Proven ability to work with cross-functional teams and maintain strong relationships with industry partners and suppliers
• Ability to deliver effective results, meet tight deadlines and targets.
• Excellent organizational abilities.
• Good judgment and decision-making skills.
• Strong interpersonal and communication skills (written and verbal).
• Knowledge of Marketing and Communications initiatives is an asset.
• Applicants must have the ability to speak, read and write fluently in English.

APPLICATION DEADLINE: Until suitable candidate is found. Typically, our postings stay open for 2 weeks.

Please apply online: Via: bouchier.ca/careers

Please follow us on Facebook at https://m.facebook.com/BouchierGroup/

Bouchier would like to thank all applicants who apply to our postings. Please note that only those selected for interviews will be contacted directly. No phone calls please.