Payroll Analyst

Are you an experienced payroll professional seeking a rewarding career opportunity in Milton, Ontario? We are hiring a dedicated Payroll Analyst to manage end-to-end Canadian payroll operations for a dynamic manufacturing organization. Reporting to the Accounting Manager, the Payroll Analyst will play a key role in ensuring accurate, compliant, and timely payroll delivery in alignment with our client’s Total Rewards strategy. In this Payroll Analyst role, you will own the end-to-end processing of bi-weekly and semi-monthly payrolls, validating all inputs including new hires, terminations, benefit deductions, garnishments, and taxable benefit adjustments.

Advantages
• Competitive starting salary ranging between $70,000 and $90,000 annually based on qualifications.
• Annual performance bonus scheme with a 10% target target based on company performance.
• Generous paid time off starting at 18 days (15 vacation days + 3 floating days) increasing with service length.
• Comprehensive health and dental coverage with flexible options, plus an annual $250 Wellness Allowance.
• Company-matched Pension Plan and RRSP contributions to support your long-term financial security.
• Flexible hybrid work schedule (4 days in office / 1 day remote) located in Milton, Ontario.
• Access to Employee Assistance Programs, telemedicine services, and funded professional development opportunities.

Responsibilities
• Execute full end-to-end Canadian payroll cycles on a bi-weekly and semi-monthly basis using UKG systems.
• Process regular and off-cycle payrolls including performance bonuses, retroactive pay, adjustments, and corrections.
• Validate all critical payroll inputs such as new hires, terminations, leaves of absence, benefit deductions, garnishments, and taxable benefits.
• Conduct rigorous payroll audits, balance checks, and bank funding reconciliations to guarantee 100% processing accuracy.
• Lead complete calendar year-end payroll processing, reconciliations, and filings including T4, RL-1, T4A, WCB/CSST, and government health tax filings (EHT, QMD, MHT).
• Maintain payroll system configurations, updating holiday schedules, benefit rates, and legislative tax tables.
• Ensure multi-jurisdictional tax compliance across all Canadian provinces with specific emphasis on Quebec statutory regulations.
• Issue Records of Employment (ROEs) and serve as the primary resource for internal payroll audits, government inquiries, and legislative updates.
• Support payroll system upgrades, testing, and potential future provider transitions or acquisition integrations.
• Prepare detailed payroll reporting for Finance, Total Rewards leadership, and external auditing teams.

Qualifications
• Minimum 5 years of progressive Canadian payroll administration experience in a complex, high-volume environment.
• Demonstrated experience processing semi-monthly and bi-weekly payroll for at least 500 employees.
• Hands-on expertise with UKG, ADP, multi-province payroll processing, and Quebec compliance.
• Proven track record leading full year-end processing, T4/RL-1 reconciliations, and statutory tax reporting.
• Secondary education required; post-secondary degree/diploma in payroll, accounting, or business administration preferred.
• PCP (Payroll Compliance Professional) or PLP (Payroll Leadership Professional) designation through the National Payroll Institute is strongly preferred.
• Flexibility and comfort navigating periods of organizational growth, system enhancements, or software migrations.

Summary
Are you an experienced payroll expert ready for a new challenge? Are you looking for your next exciting opportunity? If this sounds like you, let's talk! Apply directly or send your resume to [email protected]

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to [email protected] to ensure their ability to fully participate in the interview process.

This posting is for existing and upcoming vacancies.