Payroll & Benefits Specialist

Job Type: Permanent
Pay Rate/Salary: $100,000–$112,000
Location: Calgary, AB | 5 Days Onsite

Your New Company

Our client is a well-established organization in the energy and field services industry with operations across Canada and the United States. As the business continues to grow, they are seeking a Payroll & Benefits Specialist to join their Human Resources team in a newly created position. This is an exciting opportunity to take ownership of Canadian payroll operations while supporting U.S. payroll activities and administering benefits programs across North America.

Your New Role

Reporting to the HR leadership team, the Payroll & Benefits Specialist will be responsible for managing payroll and benefits administration for employees across Canada and the United States. The successful candidate will serve as the primary resource for Canadian payroll, provide backup support for U.S. payroll processing, and oversee employee benefits programs while ensuring compliance with all applicable legislation.

Key responsibilities include:

• Administer full-cycle payroll for salaried and hourly employees across Canada, ensuring accuracy, compliance, and timely processing.
• Serve as the primary payroll resource for Canadian operations and provide backup support for U.S. payroll processing.
• Manage payroll and benefits administration for approximately 90 salaried employees across Canada and the United States, as well as a seasonal workforce of more than 140 contractors during peak periods.
• Oversee employee benefits programs across both countries, including enrolments, terminations, life event changes, annual renewals, and claims administration.
• Act as the primary liaison between employees and external benefits providers, resolving inquiries and supporting a positive employee experience.
• Administer and coordinate benefits programs with Sun Life (Canada) and Cigna, Unum, and Empower 401(k) (United States).
• Ensure compliance with federal, provincial, state, and local payroll and benefits regulations.
• Support payroll audits, reconciliations, reporting, and continuous process improvement initiatives.
• Partner closely with HR, Finance, payroll vendors, and external service providers to ensure seamless payroll and benefits administration across North America.
• Maintain accurate employee payroll and benefits records while safeguarding confidential information and ensuring data integrity.

What You Need to Do

This is a hands-on role requiring strong payroll and benefits experience in both Canada and the United States. The ideal candidate is detail-oriented, proactive, and confident in managing complex payroll environments while building strong relationships across the organization.

What You'll Need to Succeed:

• 5+ years of payroll and benefits administration experience.
• Strong experience managing Canadian payroll.
• Experience supporting or processing U.S. payroll.
• Hands-on experience administering Canadian and U.S. employee benefits programs.
• Multi-jurisdictional payroll experience across Canada and the United States.
• Strong knowledge of payroll legislation, deductions, remittances, and compliance requirements.
• Excellent attention to detail, problem-solving abilities, and organizational skills.
• Ability to manage sensitive and confidential information with discretion.
• Experience with payroll systems such as ADP is considered an asset.
• Strong communication skills and the confidence to build credibility and influence across the business.

What You'll Get in Return:

You will have the opportunity to work with a talented team of professionals in a dynamic and supportive environment. Our client offers competitive compensation, professional development opportunities, and the chance to make a meaningful impact within a growing organization. This newly created role provides visibility across the business and the opportunity to contribute to payroll and benefits initiatives across North America.

What You Need to Do Now:

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

This posting is for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

This posting is not for an existing vacancy with the organization.

AI may be used to screen, assess or select applicants for the position.

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#1126658 - Raiza Pinheiro