Reference Clerk

The Opportunity:

The Provincial Archives of Saskatchewan has an exciting opportunity for one Reference Clerk position with a term position until July 24th, 2027. The Archives is seeking an effective communicator and collaborator with strong organizational and problem-solving skills to help the public access the heritage of our province.

The ideal candidate will be a customer service advocate with a strong focus on teamwork and collaboration. They will be a self-motivated and highly organized individual who is detail-oriented and respects others.

• Customer service at our public Reading Room including greeting and registering clients, providing orientations on various archival equipment including microfilm readers, and assisting researchers while developing a positive and welcoming environment.
• Retrieving, interfiling, and tracking material from our archival storage.
• Creating reproductions and conducting basic conservation work for archival records.
• Financial transactions including creating invoices, processing client payments or refunds, financial reporting, and statistical tracking.
• Teamwork and collaboration with the ROS team and other PAS units to ensure needs are being met.
• Assisting with the compiling of statistics to report on our public services.

Job Capabilities:

As a public servant, we are seeking someone who:

• Is accountable, takes ownership of their work by contributing to organizational outcomes and demonstrates the corporate values in our Commitment to Excellence.
• Is innovative and seeks out ways for improvement by thinking creatively, identifying new ideas and taking responsible risks.
• Works collaboratively with others to understand, engage and have meaningful dialogue to achieve work outcomes.
• Is inclusive, identifies and is aware of personal bias, and readily seeks out and appreciates diverse perspectives.
• Is adaptable, continuously learns from experience and applies those learnings to new situations.
• Focuses on achieving public service excellence.
  

Qualifications:

• A high school diploma supplemented by relevant course work or a diploma from a library technician/secretarial or similar administrative program or from history or the social sciences from a bachelors program.
• Several years of related experience in archives, reference services, outreach, public programming, or a related field.
  

Technical Knowledge and Skills:

• Knowledge of client service delivery.
• Experience with common administrative and office tasks.
• Experience and understanding of financial tracking procedures.
• Knowledge of standard office equipment and software such as Office365.
• Experience with scanning equipment and basic image editing or graphic design software.
• Basic understanding of applicable legislation that effects the Provincial Archives of Saskatchewan.
• Knowledge of basic archival standards including the conservation of records and records handling and use practices.

The successful candidate must:

• Hold a valid Class 5 driver's license
• Be able to lift and carry boxes weighing up to 15kg on and off shelving as well as push wheeled carts weighing up to 250 kgs for up to half a day at a time.
• Be willing to operate lift equipment to retrieve materials in our storage area at heights up to 8 metres after receiving safety training and equipment.
• Be willing to work in an environment that may expose you to dust, mildew and/or moulds.
  

Job Skills:

• Communication (Level B)
• Critical Thinking (Level A)
• Digital Skills (Level A)
• Interacting with Others (Level A)
• Navigating Ambiguity (Level A)
• Managing Self (Level A)
• Health, Safety and Wellness (Level A)
• Data Literacy (Level A)
• Influence (Level A)
• Political and Organizational Awareness (Level A)

Learn more about the Government of Saskatchewan’s Capabilities and Skills Framework here.

What We Offer:

• Dynamic and challenging work
• Competitive salary
• Comprehensive benefits package including pension
• Vacation, scheduled days off, and other types of leave
• Inclusive work environments
• Career growth, development, and advancement opportunities
• Flexible work arrangements

Our Commitment to Excellence:

The Government of Saskatchewan upholds deep-rooted values of Respect and Integrity, Serving Citizens, Excellence and Innovation, and Acting as One Team.

The Provincial Archives of Saskatchewan (PAS) is the provincial agency responsible for acquiring, preserving, and making available public and private records of significance to the history of the province, and providing records and information services to the Saskatchewan government. The Government of Saskatchewan provides the services, programs and supports the people of Saskatchewan need. We deliver on the Saskatchewan Plan for Growth to build a strong economy, strong communities and strong families, ultimately building a stronger Saskatchewan. Dedicated to service excellence, we demonstrate innovation, collaboration and transparency, practice effective and accountable use of resources and promote engagement and leadership at all levels.